Billing Specialist

Job Description

Job Description

Utility Supply & Construction Company is seeking to hire a full-time Billing Specialist to join our growing team!

Benefits Include:

• Competitive Wages
• Health Insurance: Comprehensive medical, dental, and vision plans for you and your family.
• Paid Time Off: Including vacation, sick leave, and paid holidays.
• Retirement Plan: 401(k) with company contributions to help you plan for your future.
• Professional Development: Opportunities for continuous learning and career advancement.

Essential Job Functions:

• Generate and issue customer invoices in a timely manner.
• Track and record payments received from clients.
• Reconcile discrepancies between accounting records and customer payments.
• Follow up on overdue accounts and implement collection strategies.
• Respond to customer inquiries regarding billing issues or payment discrepancies.
• Collaborate with internal teams to resolve customer concerns and ensure accurate financial records.
• Maintain organized and up-to-date accounts receivable files and documentation.
• Assist in the preparation of financial reports related to accounts receivable.
• Contribute to the improvement of billing and collection processes.
• Adhere to company policies and procedures related to accounts receivable.
• Handle collection communications on past due invoices and billing inquiries
• Execute mid-level general ledger account reconciliations, accurate reporting, and data verification, enabling senior staff to analyze options and make financial decisions aligned with company objectives.
• Monitor policies and procedures for assigned departments and identify and suggest improvements for accounting reporting and recording procedures.
• Comply with federal, state, and local financial requirements by studying existing and new legislation and maintaining compliance.
• Continue ongoing education by participating in webinars, workshops, and networking events.

Qualifications:

• High school diploma or equivalent required; Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Previous experience in billing, accounts receivable, accounting, or a related administrative role preferred.
• Experience preparing invoices, processing billing transactions, and maintaining accurate financial records.
• Proficiency in Microsoft Office, particularly Excel, and experience with accounting or ERP software preferred.
• Strong attention to detail with the ability to maintain a high level of accuracy.
• Excellent organizational, time management, and problem-solving skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills, with the ability to provide exceptional customer service and professionally interact with internal and external customers.