Fund Manager

Department Summary

The UCLA Computer Science Department, housed within the UCLA Samueli School of Engineering, is a leading academic unit dedicated to excellence in teaching, research, and public service across a broad range of computing disciplines, including artificial intelligence, systems, data science, and theoretical computer science. The department supports a large and diverse community of faculty, staff, and students and is home to numerous research labs and centers.
Position Summary

Under the direction of the Senior Fund Manager, the Fund Manager will support the Computer Science faculty of approximately 43 full-time faculty, 7 joint faculty, 6 adjunct faculty and 16 Emeriti Professors. The Fund Manager will work with all faculty to process grant and contract proposals and appropriately advise faculty on agency policies and guidelines. This position will analyze and identify mechanisms for financial management of contracts, grants and gifts, as well as analysis of current expenditures to ensure proper and accurate spending of funds which include purchasing and payroll. Duties include drafting of budgets or completion of agency budget templates for proposal submission to OCGA, along with required internal paperwork; transferring funds and expenses to appropriate grants; processing all paperwork related to beginning, continuation, and closing of all grants, and ensuring that PI contracts and grants are being properly managed and reconciled. The Fund Manager will monitor the status of awards utilizing the ORA system, transfer of funds (budget allocations & TOF), transfer of laboratory and other research related expenses (NPEARs), authorize spending of funds using purchase orders, and processing recharge orders. Set up subcontracts, process no cost time extensions and coordinate close out packets for awards. The Fund Manager will update and revise changes in projections and expenses and assist with management of the Industrial Affiliate Program. This position will provide budgetary reports detailing activities using data available on ledgers/PAC QDB, provide analytical review and analysis of these budget reports and be responsible for fiscal closing and reconciliation of PI accounts. The Fund Manager is responsible for audit reviews and following Standard Operating Procedures (SOPs); produce and analyze statistical and analytical data, such as budget projections of salary, benefits, TIF and GAEL. Special tasks and projects as assigned by supervisor


Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• Ability to interpret and apply UC, federal and state policies regarding contract and grant administration. Demonstrated working knowledge of contract and grant policies and procedures and ability to analyze and interpret various agency guidelines. (Required)

• Demonstrate knowledge of UCLA Extramural funding policies including awards/grants, contracts, subcontracts, clinical trials, gifts and endowments. (Preferred)

• Working knowledge of UCLA's accounting principles and procedures to review process transactions with paper and online general ledgers. (Preferred)

• Working knowledge of policies and procedures, and ability to use Cashnet, DTS Directory Update System, CTS Online TSR System, PAC, UC PATH, Bruin Buy, University QDB system and the application for online downloading of expenses to generate monthly reports and budgets. (Preferred)

• Mathematical skills to prepare complex calculations and forecasts to identify and resolve financial problems. (Required)

• Demonstrated experience using web resources, email, Microsoft Word, Microsoft Excel, Microsoft Access, and Acrobat (Required)

• Organization skills to establish and maintain effective filing systems and to manage work time effectively. Skills in organizing a complex workload and ability to plan and prioritize the work. (Required)

• Writing and editing skills to prepare grammatically correct correspondence and technical proposals/progress reports, to obtain clear and accurate information. Demonstrated ability to write clearly and concisely for a wide range of projects. (Required)

• Ability to work as a productive team member as well as independently follow through on assignments with limited supervision and prioritize work flow to meet deadlines. (Required)

• Excellent communication skills sufficient to establish effective working relations with all levels of university staff, academic, contract monitors, federal and private agencies. Ability to interact effectively and maintain composure when confronted by difficult situations. (Required)

• Demonstrated skill in financial analysis and grant budget preparation, including preparation of accounting journals and ledger reconciliation. Develop budgets for proposals and financial reports. Ability to create budgets and monthly, quarterly, and annual reports. (Required)

• Ability to be assertive, take charge, make decisions, and identify effective methods of work operation. Analytical skills to solve problems, situations, and seek information relevant to organizational sources. Ability to maintain confidentiality. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and / or equivalent combination of education and experience/training (Required) And

• Degree in Accounting, Finance or equivalent and experience (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description