Finance & HR Assistant
$29.4 - $33 per hourData Innovations LLC
- # Finance & HR AssistantApply: Data Innov - HQ: Full time: Posted Yesterday: JR100033It's fun to work in a company where people truly BELIEVE in what they're doing!*We're committed to bringing passion and customer focus to the business.***Summary**We are looking for an organized, adaptable, and people-oriented Finance & HR Assistant to provide operational support across two critical functions at DI. This role sits at the intersection of people operations, finance administration, and workplace coordination — making it ideal for someone who thrives on variety, takes pride in getting the details right, and genuinely enjoys supporting others.This is a hybrid position based in Colchester, VT. The expectation is a minimum of two days per week onsite, with flexibility to be in the office up to five days per week as work needs require. **Essential Functions and Responsibilities:**HR Operations & Employee Support* Maintain and organize employee files — both physical and online — in compliance with applicable regulations and company standards, ensuring records are current, complete, and audit-ready.* Maintain and organize HR SharePoint content, including employee-facing resources, templates, forms, process documentation, and internal HR materials, to ensure information is accurate, current, accessible, and aligned with established content standards.* Support recruitment coordination, including background check coordination, candidate travel, and related documentation.* Support HR contract review and process administration by tracking approval status, maintaining contract-related documentation, and ensuring completed agreements are stored appropriately.* Complete employment and wage verifications in accordance with company policy, ensuring timely responses and appropriate documentation.Finance Backup Support* Provide administrative support to the Finance team, including invoice mailing and document management.Facilities Coordination* Serve as a day-to-day point of contact for facilities-related needs, including coordinating maintenance requests, managing vendor relationships, and ensuring common areas are functional and well-maintained* Support space planning and office logistics for in-person meetings and events* Manage office supply inventory and procurementShipping & Hardware Production Support* Provide backup support to DI's hardware production and shipping team* Ensure accuracy and timeliness of shipments, coordinating with carriers and internal stakeholdersMeeting & Administrative Coordination* Coordinate scheduling and logistics for executive meetings, events, and cross-functional sessions owned by HR.* Prepare agendas and track follow-up actions as needed* Handle incoming mail in the VT office, receive packages/inventory, and route inquiries to the appropriate teams **Education and/or Experience**Bachelor's degree and 2+ years of experience in an administrative, HR, finance, or operations support role, or a related field and 5+ years of relevant work experience. **Physical Requirements/Working Conditions:**While performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer us**e.** **Preferred skills and experience:*** Experience supporting administrative, HR, finance, or operations functions.* Experience with an HRIS such as Workday.* Interest in using AI and other technology tools to improve efficiency. **Supervision Level**This person reports directly to the VP of Finance**.** **Compensation & Benefits*** Hourly Rate Range: $29.40-33.00. Compensation will be determined based on education, experience, knowledge, skills, and abilities, as well as internal equity and market data.* Bonus: Full-time, non-sales employees are eligible for DI's annual bonus plan, which takes into account individual, group, and corporate performance.* Benefits: DI offers a competitive benefits package including medical, dental, vision, basic life insurance, paid holidays, paid time off, and a 401(k) matching plan.If you like working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
- J-18808-Ljbffr Data Innovations LLC
Vacancy posted 3 days ago
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