Administrative Assistant

At Coborn's we're looking for an organized, detail-oriented Administrative Assistant to join our team! In this role, you'll provide essential administrative support that helps keep our facility operating efficiently each day. You'll serve as a key resource for leaders, employees, vendors, and internal partners by coordinating communications, maintaining records, processing orders and invoices, preparing reports, and supporting a variety of daily business operations.

This position plays an important role in ensuring accurate information, timely communication, and smooth coordination across multiple departments. The ideal candidate enjoys working in a fast-paced environment, is highly organized, communicates effectively, and takes pride in delivering outstanding customer service while supporting the success of the team.

• Serve as one of the primary points of contact for the facility, providing professional support to employees, vendors, and internal business partners.
• Answer phone calls and emails, route inquiries, coordinate meetings, and assist with resolving questions or concerns.
• Process, verify, and submit orders accurately and on time while preparing and distributing reports, requisitions, product labels, and other operational documents.
• Coordinate invoice coding and processing while maintaining organized records, files, and documentation.
• Support the Fresh Merchandising team by reviewing weekly advertisements, verifying pricing and promotional information, and coordinating follow-up with vendors and internal partners.
• Prepare reports, correspondence, and other communications to support daily business operations.
• Communicate production schedules, updates, and changes with vendors and internal teams.
• Assist with contract administration, meeting preparation, and other administrative projects as assigned.
• Help troubleshoot operational issues, escalate concerns when appropriate, and follow through to resolution.
• Maintain a clean, organized, and professional work environment.
• Follow all company policies, procedures, and safety standards.
• Perform other duties as assigned.

What's In It For Me?

Our remarkable employees are at the heart of everything we do. At Coborn's, we're committed to creating a supportive and rewarding workplace-one that offers a vibrant, team-oriented environment, ongoing career growth, and meaningful benefits. As an employee-owned company, we believe in investing in our people and their futures.

We're proud to offer a variety of benefits to both our full-time and part-time employees, including:

• 10% employee discount on grocery items, with additional franchise-specific discounts available at company owned Ace Hardware, Caribou Coffee, Erbert and Gerbert's, and Pet Supplies Plus locations.
• Get Paid Daily with DailyPay - for employees who would like access to their pay before payday, we offer this great benefit!
• Paid Time Off (PTO/Vacation)
• Paid Floating Holidays & time and a half (1 ) paid for hours worked on a company-recognized holiday!
• Sunday Premium Pay - an extra $1 per hour for hours worked on Sundays (some exclusions apply)
• Paid Military Leave
• Employee recognition programs with monetary rewards including in-store vouchers, years of service, and employee of the month
• Employee Health & Wellness Programs, Challenges and Resources - to assist our team members in living a life of wellbeing!
• Employee Assistance Program (EAP) - unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year
• Access to a national discount marketplace for travel, electronics, auto/home insurance , entertainment and more!
• Tools, resources and opportunities for career growth and development
• 401(k) plan options - we also match up to 20% of the first 5% contributed
• Participation in our Employee Stock Ownership Program (ESOP) - yes, we're employee-owned! Our team members benefit from the success of the company through this company-sponsored benefit!
• Education benefits including tuition discount and scholarship programs
• Additional Voluntary Benefits - such as vision, accident and critical illness insurances

If you're hired or promoted into a full-time position with our company, you will also be eligible for: Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA), Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave, as well as company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance!

• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment.
• Strong customer service mindset with the ability to build positive relationships with employees, vendors, and business partners.
• Proficiency with Microsoft Office and other business software applications.
• Ability to work independently while contributing as part of a collaborative team.
• Strong problem-solving skills and the ability to handle confidential information with professionalism.

• Frequently lift and move up to 10 pounds independently.
• Occasionally lift and move up to 25 pounds independently.
• Regularly sit, stand, and walk throughout the workday.
• Occasionally bend, stoop, climb, or balance.
• Perform repetitive hand and finger movements, including keyboarding and fine motor tasks.
• Use close vision, color vision, depth perception, and the ability to adjust focus.
• Work in a fast-paced office and production environment with moderate noise levels.
• Maintain regular, reliable attendance and flexibility to work evenings, weekends, and overtime as business needs require.

We believe that building a team of people with different backgrounds, beliefs, experiences and perspectives inspires fresh thinking and opens us up to new possibilities. We are an EEO/AA Employer - All qualified individuals, including minorities, females, veterans and individuals with disabilities are encouraged to apply.

Are you friendly, dependable, and passionate about working with people? At Coborn's, Inc., we love serving our guests, supporting our communities, and helping our team members grow their careers. If you're looking for a place where you can build a future while making a positive impact every day, we'd love to talk to you about joining our team!

Coborn's, Inc. is a fast-growing, employee-owned grocery retailer proudly serving communities across the Midwest. Our family of grocery stores includes Coborn's, Cash Wise Foods, Marketplace Foods, Hornbacher's, Tadych's Marketplace Foods, Sullivan's Foods, and Kessler's. We offer our guests an elevated shopping experience-both in-store and online-focused on freshness, value, and convenience. Guided by our company vision to inspire happiness, healthy living, and simplicity, this principle has fueled our growth for more than 100 years and is at the heart of everything we do.

Coborn's, Inc. also owns and operates liquor stores under the Coborn's Liquor, Cash Wise Liquor, Andy's Liquor, and Captain Jack's brands. In addition, we operate fuel kiosks and convenience store locations under the Little Dukes and Coborn's Express names. Many of our grocery stores also feature full-service pharmacies to support the health and wellness of our guests. We manage a variety of other retail businesses in markets where the fit is right, including Ace Hardware, Country Floral Gifts & Greenhouse, Caribou Coffee, Dunn Brothers Coffee, Erbert and Gerbert's, Godfather's Pizza, and Pet Supplies Plus. To support our diverse retail operations, we operate our own central bakery, fresh foods commissary, and grocery warehouse and distribution center.