Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources Assistant to support a short-term Contract assignment in Parsippany, New Jersey. In this on-site role, you will help manage HR compliance records by reviewing physical documents, organizing files, and preparing materials for digital retention in line with project standards. This opportunity is ideal for someone who works carefully, stays focused in a structured environment, and can contribute effectively during a 2-3 week engagement.

Responsibilities:

• Examine paper-based HR compliance files to confirm documents are complete, properly arranged, and ready for processing

• Sort and organize employee records according to established project instructions and documentation standards

• Scan and index HR paperwork accurately to support secure and efficient record management

• Maintain a consistent, detail-focused approach while handling sensitive personnel information on site

• Identify discrepancies or missing items in files and escalate questions when additional guidance is needed

• Follow training, workflow expectations, and daily project direction to meet quality and productivity goals

• Work independently throughout the assignment while coordinating with project leads for clarification when required

• Previous experience supporting HR administration, compliance documentation, or related personnel record activities is preferred
• Strong attention to detail with the ability to review documents thoroughly and accurately
• Ability to manage repetitive, process-driven tasks with consistency and care
• Sound judgment in recognizing when issues should be raised for further review
• Comfort working on site in New Jersey for an on-site contract assignment
• Capacity to handle confidential information with professionalism and discretion
• Familiarity with HR processes such as onboarding, background checks, employee records, or HR systems is a plus