Finance Specialist

Finance Specialist

The Youth Law Center (YLC) is seeking a highly organized and detail-oriented Finance Specialist to support a variety of financial, staff support, compliance, and recordkeeping processes. Reporting to the Director of Finance, the Finance Specialist will help ensure the timely processing of financial transactions, support audit coordination, maintain organized financial and other records, support internal controls, and serve as a key resource for staff on finance-related processes like expense reimbursements. This is a new position on our team and may develop over time to include additional or different responsibilities as our processes and division of labor evolve.

Candidates for this role should have some prior accounting or finance support experience, ideally within a nonprofit setting; effective prioritization skills to meet critical and recurring deadlines; alignment with YLC's mission to transform the child welfare and juvenile justice systems; and a specific interest in part-time work.

This is a remote position, with infrequent travel for all-team events, and can be performed from anywhere within the contiguous United States; we reserve the right to give priority to qualified candidates in California and other states where we already have employees (DC, FL, MA, ME, MN, NH, NV, NY, PA, TN, and VA).

Responsibilities

This position will directly support and work closely with the Director of Finance, taking over a variety of day-to-day and recurring tasks to help expand the Director's capacity for strategic financial planning and management of our growing organization. Responsibilities will include but are not limited to the following:

• Prepare and issue monthly invoices for recurring contracts in accordance with contract terms.
• Reconcile monthly accounts receivable activity, ensuring invoices, payments, and outstanding balances are accurate.
• Download, code, and enter corporate credit card transactions into Quickbooks.
• Audit credit card documentation to ensure receipts and business purposes are properly documented.
• Serve as the primary point of contact for employee expense reimbursements.
• Review reimbursement requests for completeness, accuracy, and supporting documentation.
• Manage recurring monthly vendor invoices and upload statements into BILL for processing.
• Liaise with vendors to obtain documentation, resolve discrepancies, and answer questions.
• Enter monthly attorney, paralegal, and administrative staff hours into State Bar grant reporting worksheets.
• Maintain grant support documentation and assist with financial compliance reporting.
• Seasonal—Coordinate annual audit schedules and organize auditor requests.
• Seasonal—Download, categorize, and maintain audit sample documentation.
• Maintain finance and other records, ensuring documents are appropriately filed.
• Organize electronic finance files in accordance with record retention policies.
• Assist with special projects, month-end close activities, and other finance-related duties.
• Prepare recurring financial schedules and reconciliations to support month-end close and grant reporting.
• Assist with creating and updating finance operations and administrative process documentation as appropriate.
• Other responsibilities as needed and assigned.

Qualifications

The list below represents what we believe to be the most important skills and experience needed for someone to be successful in this position. However, we recognize that women, people of color, LGBTQIA+ folks, and other historically economically marginalized people more often self-select out of applying for positions if they don't meet 100% of the listed qualifications. We encourage you to apply if you're enthusiastic about this role, even if you aren't sure you meet every single criterion on this list.

We are always interested in hearing from people who have personal lived experience in the child welfare and/or juvenile justice systems.

Required Qualifications:

• At least two (2) years' accounting or finance support experience (may include general administrative roles with a significant finance operations component)
• Associate's degree in Accounting, Finance, Business Administration, or equivalent work experience
• Advanced proficiency in Microsoft Excel
• A high level of organization and attention to detail
• Experience working with confidential financial information
• Effective prioritization skills to meet deadlines and the flexibility to pivot in response to changing circumstances and business needs
• Ability to work effectively with staff, vendors, and other partners from a variety of backgrounds and identities
• Proficiency in spoken and written English, with an ability to communicate clearly and respectfully with others
• Alignment with YLC's commitment to social justice and our mission to transform the child welfare and juvenile justice systems
• Current U.S. work authorization and preparedness to work from home
• Availability to travel on an infrequent basis (up to twice annually)

Desirable Qualifications:

• Prior nonprofit accounting experience
• Grant administration or grant reporting experience
• Experience with business software and platforms including:
• BILL (cloud-based AP/vendor management)
• Quickbooks
• Google Workspace
• Electronic signature platforms such as SignNow or Docusign
• Experience supporting audits
• Experience with recurring contract billing