Administrative Assistant (Fannie Emanuel Apartments)

Chicago, IL, USA Job Description Posted Wednesday, June 17, 2026 at 4:00 AM WinnCompanies is looking for an Administrative Assistant to join our team at Fannie Emanuel Apartments , a 181-unit senior affordable housing community located in Chicago, IL . In this role, you will provide support to a designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and prospective residents. The pay range for this role is $17.00-$19.00 per hour. The selected candidate will adhere to the following schedule: Monday through Friday from 8:00 AM to 5:00 PM with rotating Saturdays from 9:00 AM to 12:00 PM. Responsibilities Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Send out notices and scheduling resident recertification appointments. Manage building access, employee badges, and onboarding support for new team members (both in‑office and remote). Obtain work orders from residents and document the work orders appropriately. Assist with collecting documentation from residents for recertifications. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements High school diploma or GED equivalent. Less than 1 year of relevant work experience. Complete CHA Yardi Training within 120 days. Basic familiarity with computer systems and web‑based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. A welcoming, can‑do attitude and a professional presence. Preferred Qualifications Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0. Experience with affordable housing. Experience working with Chicago Housing Authority. Regular full‑time US employees are eligible to participate in the following benefits: Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) 401(k) plan options with a company match Various Comprehensive Medical, Dental, & Vision plan options Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) Tuition Reimbursement program and continuous training and development opportunities Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options Employee Corporate Discount Programs Flexible and/or Hybrid schedules are available for certain roles Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families If you are a California Resident, please see our Notice of Collection here. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. #J-18808-Ljbffr WinnCompanies