Onboarding Specialist

HR Administrator

Freebee is a company that provides on-demand, door to door eco-friendly transportation services using 100% electric and emission-free vehicles. Partnerships with local businesses, advertisers, and municipalities subsidize the cost of the rides, so when we say "free rides" we mean it. This is an exciting time to join Freebee as we revolutionize the transportation industry, while taking great pride in knowing that the work we do helps the communities we serve. Passion, commitment, drive and the entrepreneurial spirit are what fuels us at Freebee, and that's what we're looking for in every applicant. If that's you, we'd like to talk.

Job Overview

We are seeking a proactive and detail-oriented HR Administrator to join our dynamic Human Resources team. This role will provide essential support in all aspects of the employee lifecycle, including onboarding, new hire orientation, and compliance, while ensuring efficient documentation and recordkeeping. The HR Administrator will also assist with HR tasks, contribute to employee engagement activities, and help manage pre- and post-employment processes. If you're passionate about creating a positive employee experience and have a strong administrative background, we'd love to hear from you.

Key Responsibilities

Facilitate the onboarding process for new hires, ensuring all necessary paperwork, documentation, and system access are completed in a timely and efficient manner.

Coordinate and lead new hire orientation sessions, providing new employees with a smooth and engaging introduction to the company culture, policies, and benefits.

Manage pre-employment activities such as verification of driving records, driver's licenses, background checks, and scheduling of pre-hire FDOT exams.

Ensure adherence to all HR-related legal and regulatory requirements, maintaining up-to-date knowledge of labor laws and company policies.

Maintain accurate and organized employee records in compliance with company policies and legal requirements, including contracts, performance reviews, and personal details.

Administer I-9 documentation and E-Verify processes for all new hires, ensuring compliance with federal regulations.

Support the HR and Recruitment team with new hire, employee relations, and other HR tasks as needed.

Support the planning and execution of employee engagement initiatives, team-building events, and company-wide activities to enhance workplace culture and morale.

Track and request yearly background checks, MVR (Motor Vehicle Record) checks, and other required checks for employees as needed, ensuring they are completed on time and in compliance with company policies.

Generate and maintain HR reports on employee data, attendance, turnover, and other metrics for internal use and compliance tracking.

Provide administrative support to the HR Manager, including scheduling meetings, preparing HR documentation, and assisting with special projects.

Qualifications

A Bachelor's Degree in Human Resources or a related field is preferred.

Proven experience in an administrative or HR support role, preferably in a fast-paced environment.

Basic understanding of HR best practices, labor laws, and compliance requirements.

Experience with HR software and tools (e.g., HRIS systems, E-Verify, payroll software) preferred.

Exceptional organizational skills with the ability to manage multiple tasks and deadlines.

Strong communication skills, both written and verbal.

Detail-oriented and able to handle confidential information with discretion.

Ability to work collaboratively with all levels of staff and management.

Bilingual is preferred.

Pay: $45,000 Annually

Why Join Us?

Ample opportunities for career advancement in a rapidly-growing company

Comprehensive Health Benefits

Paid Time off

Fun, independent and start-up centric workplace

Referral/ Bonus program provided

At Freebee, we celebrate diversity. We're proud to be an equal opportunity workplace and we will never discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other relevant or protected characteristics as protected by law.