Office Manager

Job Information Job Category Central Employee Type FT Salary Required Degree 2 Year Degree Contact Information Name Jane Lilly Overview Incarnation is hiring a full-time (40 hour/week) Office Manager. Position Summary The Office Manager is responsible for the accurate and timely maintenance of all parishioner, financial, and human resource records for the parish community. This role also manages parish and pastor correspondence, maintains the pastor’s calendar, and oversees the reception desk to ensure smooth daily operations Parishioner Record Keeping (5 hours/week) Maintain parish census and sacramental records within the diocesan database Record sacraments in permanent parish record books Generate and distribute reports as requested by staff Issue sacramental certificates and send notifications to appropriate churches Coordinate marriage documentation with clergy Support religious formation staff with student tuition administration Bookkeeping & Financial Reporting (28 hours/week) Verify and approve employee time submissions for payroll Process payroll in coordination with diocesan systems Maintain parish accounting records across platforms Perform monthly reconciliation of all cash accounts Ensure proper allocation and accuracy of designated funds Ensure timely payment of all parish expenses Manage parishioner envelope systems with vendor coordination Track and maintain parishioner contribution records Monitor ministry budgets for compliance Prepare monthly and annual financial reports Submit required federal and state tax reports Develop and submit the annual parish budget Manage office equipment purchases and service contracts Coordinate and attend Finance Council meetings Human Resources (2 hours/week) Coordinate with diocesan payroll and HR systems Administrative Support (5 hours/week) Manage parish and pastor correspondence Maintain and coordinate the pastor’s calendar Organize and maintain the pastor’s personal files Oversee office supply inventory and procurement Additional Responsibilities Supervise reception staff and office volunteers Support front desk operations, including phone inquiries, walk‑ins, and calendar coordination Work Environment & Expectations Strong attention to detail and confidentiality Ability to manage multiple priorities efficiently Professional communication skills with parishioners, staff, and clergy Requirements Business, accounting, or bookkeeping experience is required. Associates degree or higher in bookkeeping or related field is required. Summary Interested candidates should submit a cover letter of interest and resume. #J-18808-Ljbffr Mt. Washington Pediatric Hospital