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Office Assistant

West Towne Assisted Living

Port Allen, LA
Job Summary: Office Assistant

Office Assistant will perform various routine clerical duties to support all Directors with tasks while maintaining professionalism within the scope of practice requirements.

Duties/Responsibilities:
  • Performs clerical duties including typing, filing, and completion of simple forms.
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Serves as the receptionist for the office, greeting visitors and applicants.
  • Answers phones, directs calls to appropriate individuals, and prepares messages.
  • Copies, sorts, and files records related to office activities, business transactions, and other matters.
  • Prepare letters, memos, forms, and reports according to written or verbal instructions.
  • Sorts incoming mail and deliveries to appropriate department or individual; processes outgoing mail.
  • Maintains filing systems either manually or electronically.
  • Manages calendars and schedules appointments accurately.
  • Performs other related duties as assigned.
  • Prepares binders, maintains and collects all contact information as instructed by all Directors.
  • Maintains accounts payable invoices within excel record keeping accurately and proficiently.
  • Other duties not listed may occur that will be directly given by Directors on occasion.
  • Ability to take initiative for all tasks assigned.
  • Ability to take constructive criticism as a learning process with positive actions.
  • Ability to maintain confidentiality, knowledge of HIPPA and all company policies is KEY.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent management of multitasking with scope of urgency and to full completion.
  • Proficient with Microsoft Excel, Word, PowerPoint, Multi Calendar updates with accuracy.
  • Excellence with communication, interacting with Residents and Families.
  • Excellence with maintaining direct communication in order of workflow chain of command.
Required Skills/Abilities:
Education and Experience:
  • High school diploma or equivalent required.
  • Certifications in office management or higher education.
  • Strong Clerical with office assistant background history
  • Strong leadership, attention to detail, documentation history.
  • Strong interpersonal skills with great communication.
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Vacancy posted 4 days ago
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