Accounts Payable

Accounts Payable Specialist

Bengal is seeking an Accounts Payable Specialist to keep vendor invoices accurate, payment processing timely, and payable records organized. Reporting to the Accounting Manager, this role manages the daily flow of invoices, prepares weekly check runs, maintains vendor records, and resolves payment discrepancies. The ideal candidate takes ownership of details and communicates professionally with vendors and internal departments.

Essential Job Functions

• Receive and verify vendor invoices for goods and services, checking amounts, account coding, documentation, and required approvals.
• Match invoices to purchase orders, receiving records, or other supporting documents when applicable; identify duplicate charges and missing information.
• Prepare invoice batches and accurately enter approved transactions into Microsoft Dynamics GP / Great Plains.
• Generate, review, and retain posting reports and supporting documentation after invoice entry.
• Prepare weekly check runs and payment batches for approval, record issued checks, and prepare vendor checks for mailing.
• Track payment due dates and terms; alert the Accounting Manager to overdue items, disputes, and other payment concerns.
• Maintain accurate physical and electronic vendor files, account numbers, contact information, and Great Plains vendor cards.
• Reconcile vendor statements, research invoice and payment differences, and follow unresolved items through to completion.
• Support accounts payable and related general ledger reconciliations, month-end cutoff, and management reporting.
• Safeguard company financial records and follow established purchasing, accounting, and payment-approval procedures.
• Assist with telephone coverage, office support, and other related duties assigned by the Accounting Manager while keeping payable tasks current.

Required Qualifications

• Previous accounts payable, bookkeeping, or related accounting experience involving invoice entry, vendor payments, and recordkeeping.
• Working knowledge of invoice coding, payment processing, basic accounting principles, and account reconciliation.
• Experience using accounting software and Microsoft Excel.
• Accurate data-entry skills, attention to detail, and the ability to organize records and meet payment deadlines.
• Professional communication, problem-solving ability, and discretion when handling confidential company and vendor information.

Preferred Qualifications

• Experience with Microsoft Dynamics GP / Great Plains and weekly check runs.
• Accounts payable experience in transportation, construction, equipment services, or another industrial business.
• Accounting or bookkeeping coursework, training, or related education.

Work Environment

This is an on-site office position in Geismar, Louisiana, with regular computer use, document review, telephone communication, and collaboration with the accounting team. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.