Payroll Administrator

Payroll Specialist

Shift - 1st/Day Shift

Location - In Office - may have hybrid flexibility

Schedule - To be provided by leader

Salary Range - $46,682 - $78,892 Annually

Job Summary:

Perform all the activities necessary to process multiple payrolls; including maintaining related records, voluntary deduction reporting, processing levies and garnishments, preparing accounting transactions and documents, documenting, and updating procedures, and preparing special reports for management. This position will also be the primary contact for tracking and submitting certified payroll data as a subcontractor on federal or state funded projects. Responsible for administering and planning the day-to-day processes for payroll, audits, time and attendance and paid time off administration. Provide excellent client service and a high degree of accuracy.

Essential Functions:

• Prepare weekly and biweekly payroll processes as assigned.
• Process weekly Certified Payroll reporting for governmental projects, which includes gathering the data, computing prevailing wage and fringe gaps, entering into LCP Tracker and processing miscellaneous fringe payments.
• Troubleshoot and solve challenges in areas of responsibility and advise Empire management regarding best practices.
• Update and audit employee records.
• Ensure that HR practices, processes, procedures, and tasks meet all compliance requirements and deadlines.
• Develop and run scheduled or ad hoc HR reporting requests.
• Maintain super-user status in the HR systems through continuing on the job training and online education.
• Maintain confidentiality concerning employee information, personnel actions, legal actions, terminations, and organizational plans.
• Oversee and administer Payroll processing as assigned.
• Provide support for time and attendance systems.
• Coordinate transfer of data to and from external systems as required.
• Administer garnishment processing and ensure compliance with deadlines and notifications.
• Act as an advocate and liaison in communicating with vendors to ensure service quality. Investigate discrepancies and provide information in non-routine situations.
• Prepare month-end journal entries from payroll vendor data as assigned.
• Prepare monthly, quarterly, and annual reports as assigned.
• Coordinate the delivery of required governmental reports on a quarterly and annual basis.
• Maintain knowledge of legislative changes affecting payroll.
• Promote employees' awareness of access for earning statements, tax changes, paid time off balances and miscellaneous payroll processes.
• Assist walk-in employees and leaders with respect and courtesy.
• Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures, and standards.

Additional Responsibilities:

• Maintenance of employee files.
• Implement and maintain databases and HRIS records.
• Assist in reviewing the company's plans, policies, and procedures to ensure legal compliance with government regulations.
• Coordinate payroll setup, deductions, and compliance reporting issues with HRIS, Human Resources staff, third-party administrators (TPA's), carriers and tax compliance staff.
• Back-up other positions on the team as needed.
• Support HR client experience initiatives.
• Work within and promote corporate values.

Knowledge Skills and Abilities:

• Client service orientated, positive, and helpful attitude are essential attributes.
• Demonstrated knowledge of Payroll and their related compliance regulations and legislative updates.
• Demonstrated knowledge of tax requirements and laws.
• Excellent analytical, problem solving, and time management skills; strong attention to detail.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Ability to determine proper course of action to resolve escalated client service issues.
• Ability to interpret plan procedures and policies.
• Competence to recommend and provide advice on payroll processing enhancements and changes.
• Proven ability to work effectively in a team environment.
• Must be able to meet all safety requirements for applicable safety policies and use of all required safety equipment.
• Must have acceptable attendance to meet all company standards and requirements.

Education and Experience:

• High school diploma or General Education Degree (GED).
• Bachelor's degree or equivalent experience preferred.
• Minimum three years related payroll or accounting experience required.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting payroll, including, SECTION 125, Medicare, Social Security and DOL requirements.
• Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, Power Point, Access, email, and HRIS systems.
• Must be able to communicate (speak, read, comprehend, write) in English.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit, use hands to type, handle, or feel and talk or hear.
• The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
• The employee is occasionally required to lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• If on an occasional basis, employees perform duties that Empire in good faith believes could affect the safety or health of the employee performing the task or others, then their role would be classified as working in a Safety-Sensitive Position.

Work Environment:

• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions.
• The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat.
• The noise level in the work environment is usually office moderate.

Empire Southwest is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The "Know Your Rights" Poster is available here:

The pay transparency policy is available here:

Empire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call us at View phone number on click.appcast.io or email us View email address on click.appcast.io and let us know the nature of your request and your contact information.

Safety - Respect - Integrity - Teamwork - Excellence - Stewardship - Astonishment