Executive Assistant

Job Description

Job Description

A respected nonprofit organization in New Orleans is seeking an experienced Executive Assistant to provide high-level administrative and operational support to its Chief Executive Officer.

This position is ideal for a highly organized, polished professional who can manage competing priorities, maintain confidentiality, and serve as a trusted point of contact for senior leadership, board members, staff, and external partners.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and scheduling priorities
• Prepare materials and coordinate logistics for board and committee meetings
• Assist with agendas, meeting minutes, reporting, and follow-up items
• Coordinate executive events, dinners, luncheons, orientations, and special projects
• Draft, review, and organize correspondence, presentations, reports, and other executive documents
• Maintain confidential executive records, board materials, project files, and meeting documentation
• Coordinate executive travel arrangements
• Serve as a liaison between the CEO, board members, staff, and outside partners
• Track organizational deadlines, priorities, and follow-up items

Qualifications

• Associate degree or higher
• Minimum of 3 years of administrative or executive-level support experience
• Previous experience supporting senior leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong proofreading and business correspondence skills
• Event planning and coordination experience
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office and common business technology, including Teams and Zoom
• Nonprofit experience is strongly preferred