OPS Special Grants Specialist

OPS Special Grants Specialist - 31902030

This position serves as a Special Grants Specialist for the Special Grants Unit in the Bureau of Recovery. The Special Grants Unit is responsible for managing disaster recovery grants and appropriations programs including, but not limited to Recovery Block Grants, Local Match Waiver Program, and the Legislative Appropriations Programs. Duties include but are not limited to the following:

• Assist the Special Grants Supervisor with administration, management, and closeout of special grants and programs, ensuring compliance with all applicable federal and state laws.
• Manage all aspects of contract/grant management, including preparation of funding agreements, processing of requests for reimbursement, and monitoring project agreements.
• Assist the Special Grants Supervisor in providing oversight of FDEM contracted staff that provides technical, fiscal, and grant management assistance to sub-recipients related to the receipt and use of federal and state funding.
• Review all workflow documentation submitted by contractor staff to ensure the technical correctness, numerical accuracy, and completeness before submission for payment approval or closeout.
• Assist with reviews and validations of applicant documentation, as it relates to the Florida Recovery Obligation Calculation (F-ROC) program.
• Assist supervisor with tracking ongoing audits.
• Provide technical assistance relating to the receipt and use of federal and state emergency management funding to assure the completion of activities specified in the contracts awarded by the bureau.
• Ensure all records are maintained and relevant correspondence recorded in the appropriate database(s).
• Prepare required reports regarding the status of awarded agreements.
• Maintain an automated logging system for tracking all agreement payments.
• Prepare required financial reports, as assigned.
• Perform assigned duties during State Emergency Operations Center (SEOC) activation in support of emergency response and recovery efforts.
• Perform other duties, as assigned.

In response to emergency events, Florida Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as FDEM policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
• Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
• Ability to monitor grantee compliance with program requirements through review, analysis and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits and requests for payment.
• Demonstrated ability to manage all aspects of contract/grant management, including preparation of funding agreements, processing of requests for reimbursement and monitoring project agreements.
• Knowledge of basic accounting and auditing principles and procedures.
• Ability to communicate effectively through verbal and written communications.
• Demonstrated computer software skills, including Word, Excel, and other database/spreadsheet software, including but not limited to PowerPoint.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to prepare complex ad hoc reports using various systems and sources of information.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to travel overnight and to work non-traditional hours during emergency events and assume disaster relief duties as directed.
• Ability to utilize problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• Valid driver's license.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Location: Tallahassee, FL, US, 32399