Administrative Assistant II

Administrative Assistant II

The Department of Cell Biology and Molecular Genetics is a dynamic and interactive department actively engaged in research, teaching and service. The Administrative Assistant II provides comprehensive operational and administrative support for departmental programs and daily business functions. This position coordinates seminar and event logistics, manages travel and reimbursement processes, supports facilities and capital asset administration, oversees office operations, coordinates communications and social media updates, manages room reservations and transportation services, and serves as a primary resource for faculty, staff, students, and visitors. The role ensures efficient departmental operations through strong organization, customer service, and collaboration across multiple administrative functions.

Key Responsibilities:

• Coordinate departmental seminars, meetings, and special events, including travel arrangements, catering, honoraria, reimbursements, and logistical planning.
• Manage departmental office operations, front desk services, room scheduling, mail distribution, supplies, exam printing, and customer service.
• Maintain departmental communications through website updates, social media, digital announcements, and event promotions.
• Administer travel and financial processes using Workday and Concur, including guest travel, reimbursements, procurement, and payment requests.
• Support facilities management, capital asset inventory, equipment tracking, and departmental operational continuity.
• Coordinate parking services, key distribution, transportation resources, and departmental access requests.
• Serve as a liaison with faculty, staff, students, vendors, campus partners, and external guests to ensure seamless program operations.

Physical Demands:

The position involves primarily sedentary work in an office setting. Ability to lift 15-20 lbs occasionally.

Salary Range: $46,736.00 - $56,083.00

For more information on Regular Nonexempt benefits, select this link.

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.