Executive Producer

Summary The Executive Producer is part of the larger Sparks team of producers, creatives, coordinators that partner with our internal and external partners in A/V, design and build, and logistics. Responsibilities include establishing program best practices and efficient workflow for our internal (and external) cross‑functional teams, partners, and clients. The position is responsible for supporting the opportunity engagement process, from proposals and RFPs through reconciliation, including creating and managing associated budgets on assigned programs. This role is eligible to work a hybrid schedule, generally requiring 2–3 days per week in-office based out of one of the following locations: Philadelphia, PA Fort Wayne, IN Indianapolis, IN Detroit, MI Dallas, TX Milwaukee, WI Chicago, IL New York, NY Los Angeles, CA Essential Duties & Responsibilities Lead the execution of large and/or complex projects ($2M+ budgets) with a strong focus on show production (major emphasis on high‑profile Keynote/Main Stage Production) in various types of events including corporate client events, association programs, consumer and experiential activations, sales kickoff meetings, product launches, marketing announcements, video shoots, investigator meetings, summits, roadshows and experiential activations. Serve as project manager, leading the team and establishing all documentation, driving deliverables, budget, and communications. Develop, manage and communicate project milestones and timelines for all components of the defined scope. Lead all internal and external project meetings including project kickoffs, finance kickoff, assessments, weekly team meetings, client budget reviews, and debriefs. Ensure client satisfaction, upholding quality of work to meet client expectations. Lead the development of the production schedule, production workbook, client playbook and decks. Maintain Sparks standards and processes throughout the event planning process. Participate in creative development when appropriate. Provide best practice and future event recommendations based on experience with the client. Work cross‑functionally with teams (technical direction, AV, sales, strategy, design & creative, digital, operations, sponsorship, conference & events, expo, reg/housing/tech) to lead projects to deliver flawless keynotes/main stage/general sessions and content. Collaborate with the Proposal, Sales, Operations, Creative, and Events teams on the RFP process. Attend strategic planning and creative meetings, develop estimates and budgets, represent Event Production when pitching virtually or in person. Manage all aspects of events, live show production, creative and production management for graphics, digital activations and platforms, video production, content production and management. Build out a project team, assign and monitor workload of staff. Develop and execute engagement strategy to maximize utilization targets. Partner with sales team and manage project profitability. Create appropriate budget estimates, negotiate SOWs, ensure work is on budget, and issue supplier POs timely and ensure all internal and external vendor costs are accounted for and paid based on developed schedules. Act as the main point of contact for clients including guiding clients through project's lifecycle and expertly coaching them on best practices, production, budget, timeline and key impacts. Develop, manage and grow senior level relationships with clients, positioning Sparks as a strategic advisor and partner. Lead communication and information flow between internal teams, vendors and the client. Skillfully act as a liaison and strategic problem‑solver between all parties. Ensure flawless execution, quality of service and timely delivery of all necessary components, properties, and materials for each event. May manage one (1) or more direct report, including conducting performance evaluations, mentoring, developing, and taking corrective action when necessary. Participate in team recruiting efforts through the interview process. Foster a positive working environment within the production team, office/company. Education & Experience Bachelor's degree or equivalent practical experience. 10+ years of production experience in a major agency, communications company or production company. Demonstrated understanding in producing high‑impact, bold, big‑stakes keynotes/main stages/general sessions (with budgets $1M+) that include C‑level talent, last‑minute changes, unfamiliar environments, numerous content formats – all while showcasing precision, collaboration, and innovation. Strong project management skills including budgeting, scheduling, and client relations. Excellent business and report‑writing skills. Knowledge of software logistics and basic technical knowledge. Strong production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility and professional confidence. Proficient in Google Drive and Microsoft Office. Strong attention to detail, a positive attitude, and a team player. Ability to operate within a fast‑paced environment. Excellent written, verbal and interpersonal communication skills. Travel Requirements Travel 25% to 50% What We Offer Medical, Dental, Vision Insurance Tuition Reimbursement Paid Parental Leave Life, Accident and Disability Retirement with Company Match Paid Time Off Salary Range $140-160k based on level of experience Diversity Commitment At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws. #J-18808-Ljbffr FREEMAN