AP Accountant

Job Description

Job Description

AP Accountant Position SummaryThe AP Accountant is responsible for processing invoices, maintaining vendor records, ensuring timely and accurate payments, and supporting the accounting team with month-end closing, account reconciliations, and financial reporting.Essential Duties and Responsibilities

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documents.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain accurate vendor files and accounts payable records.
• Respond to vendor inquiries regarding invoices, payments, and account status.
• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and support internal and external audits.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Collaborate with internal departments to resolve invoice and payment issues.
• Perform journal entries and other accounting tasks as assigned.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1–3 years of Accounts Payable or general accounting experience.
• Knowledge of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP systems (such as SAP, Oracle, Epicor, NetSuite, or similar) preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Qualifications

• Manufacturing industry experience.
• Experience processing high-volume invoices.
• Bilingual in English and Mandarin is a plus.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 15 pounds.

Work Environment

• On-site position in a fast-paced manufacturing environment.
• Standard office working hours with occasional overtime as needed.

 

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