Administrative Associate 2

Job Description

Job Description

We are looking for an Administrative Associate 2 to provide dependable administrative support for a busy office environment. This long-term contract position is ideal for someone who can manage multiple priorities, maintain accurate records, and handle confidential information appropriately. The role will support daily office operations through document preparation, correspondence handling, and coordination of routine clerical activities.

Responsibilities:
• Manage day-to-day administrative operations, including maintaining office supplies, organizing files, and supporting general clerical workflows.
• Create and format business documents such as invoices, reports, letters, memos, and other routine office materials with accuracy and attention to detail.
• Maintain organized recordkeeping systems by filing, retrieving, and updating corporate documents, reports, and related records.
• Draft and prepare written responses to incoming correspondence and route inquiries to the appropriate contacts when needed.
• Support basic bookkeeping activities and assist with administrative tracking tasks to help maintain efficient office processes.
• Conduct information gathering and research as requested to support office needs and leadership priorities.
• Use Microsoft Word, Excel, and PowerPoint to prepare documents, manage data, and produce high-quality materials for internal use.
• Handle sensitive information discreetly while ensuring administrative tasks are completed within established timelines.• High school diploma or equivalent required.
• 2-4 years of experience in an administrative, clerical, or office support role required.
• Strong verbal and written communication skills with the ability to interact professionally across teams.
• Demonstrated ability to organize work, manage time effectively, and handle multiple assignments independently.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience with records management, document handling, and general office procedures.
• Ability to maintain confidentiality and accuracy when working with sensitive information.