Human Resources Manager

Hoge Fenton is a multi-service law firm headquartered in downtown San Jose known for its commitment to client success and innovative legal solutions. We serve a diverse range of clients and industries, providing tailored legal services that help our clients navigate complex legal challenges. We are seeking a talented and experienced Human Resources Manager to join our team.

Position Summary

The Human Resources Manager will play a pivotal role in driving HR initiatives, managing employee relations, and enhancing our organizational culture. The successful candidate will be responsible for implementing HR policies and programs, overseeing business professionals recruitment and retention strategies, and ensuring compliance with employment laws. This position requires the exercise of independent judgment and discretion with respect to confidential employee information and sensitive personnel matters.

Key Responsibilities

HR Leadership & Strategy

• Serve as the primary HR advisor to firm leadership, including the COO, and Managing Shareholder, on personnel matters, workforce planning, and organizational development
• Develop, implement, and maintain HR policies, procedures, and best practices aligned with firm goals and legal requirements
• Ensure compliance with federal, state, and local employment laws, including but not limited to wage and hour regulations, anti-discrimination statutes, and workplace safety requirements
• Maintain strict confidentiality of employee records, compensation data, and other sensitive personnel information

Benefits Administration

• Manage full-cycle benefits administration, including healthcare, dental, vision, life insurance, and ancillary plans
  
  • Administer Health Savings Account (HSA) and Flexible Spending Account (FSA) programs
  • Coordinate and manage annual open enrollment processes
• Administer retirement plans, including 401(k) programs, and ensure timely compliance with plan requirements
• Partner with brokers, carriers, and vendors to evaluate, negotiate, and optimize benefit offerings

Employee Relations & Leave Management

• Independently manage leaves of absence, including FMLA, CFRA, PDL, ADA accommodations, and other statutory and company-provided leaves
• Provide guidance and support to managers and employees on employee relations matters, including workplace concerns, conflict resolution, and disciplinary actions
• Manage performance improvement processes and documentation, partnering with supervisors to address performance concerns

Talent Management & Recruiting

• Lead full-cycle recruiting efforts for business professionals (non-attorney roles), including job postings, candidate screening, interviewing, and offer management
• Manage onboarding for both business professionals and attorneys to ensure successful integration into the firm
• Oversee annual performance review processes for business professionals, including goal-setting, feedback, and compensation review coordination
• Support professional development initiatives, including training programs, career pathing, and continuing education opportunities

Management & Operations

• Manage and execute day-to-day HR operations and administrative functions while driving process improvements and operational excellence.
• Supervise HR administrative staff and oversee day-to-day HR operations, including HRIS maintenance, recordkeeping, and reporting
• Oversee effective workforce planning and staffing alignment to support firm growth and operational needs

Qualifications

Required:

• Minimum of 5 years of progressive HR experience, including at least 2 years in a supervisory or management capacity
• Prior HR experience within a law firm or other professional services (required)
• Strong working knowledge of California employment law, including wage and hour, leave administration, and anti-discrimination statutes
• Demonstrated hands-on experience with benefits administration, leave management, employee relations, and full-cycle recruiting
• Proactive, solutions-oriented leadership style with excellent interpersonal, communication, and organizational skills
• Ability to exercise sound judgment and maintain strict confidentiality in handling sensitive personnel matters

Preferred:

• SHRM-CP or SHRM-SCP certification strongly preferred
• Experience managing staff
• Experience with Paylocity or similar HRIS platforms
• Bachelor's degree in Human Resources, Business Administration, or a related field

Compensation and Benefits

The annual base salary for this position ranges from $145,000 to $175,000. This range reflects the firm's good faith estimate of potential compensation, which may vary based on experience, qualifications, and skill set.

Recruiter Notice
Hoge Fenton is not accepting recruiter or agency submissions for this position. Unsolicited resumes from search firms will not be considered, and no fees will be paid for candidates submitted without a prior written agreement.

Equal Opportunity Statement

Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a workforce that welcomes and supports the interests of women, families, and individuals of all ages, races, creeds, religions, colors, national origins, ethnicities, sexual orientations, gender identities/gender expressions, disabilities, or military and veteran statuses. Our environment is collegial, collaborative, flexible, and supportive.