Payroll Coordinator - Temp Position

Job Description

Job Description

SUMMARY OF COMPANY

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, better”.

JOB SUMMARY

The Temporary  Payroll Coordinator is responsible for the management of end-to-end weekly and semi-monthly payroll processing according to required schedules. This position will also provide administrative support and team support to the accounting department as needed and assist with departmental and team projects.

Temp Position (6 months)

RESPONSIBILITIES

• Manage end-to-end weekly and bi-weekly payroll processing within ADP, ensuring process is followed and all issues resolved.
• Ensure accurate and timely calculation of wages, deductions, commissions, and bonuses, while maintaining confidentiality and data security.
• Review and verify payroll reports, reconciliations, and journal entries, addressing any discrepancies or variances.
• Prepare and distribute payroll statements, earnings summaries, and tax forms as required.
• Monitor and maintain compliance with local, state, and federal payroll regulations, including tax obligations, record-keeping, and reporting requirements.
• Stay up to date on changes in payroll legislation and ensure compliance with federal, state, and local regulations.
• Serve as an advisor to in providing guidance and support on payroll policies, procedures, and relevant legal and regulatory changes.
• Provide extraordinary customer service by resolving questions, issues, and requests from other accounting team members, employees, HR, IT, and other parties efficiently and correctly.
• Develop in-depth understanding of payroll software and HRIS. Creates reports on demand.
• Review employee timecards for accuracy and reconcile variances.
• Reach out to managers and supervisors with questions and concerns pertaining to employee timecards.
• Manage the performance of other payroll tasks including processing of retros, overpays, garnishments, and state unemployment insurance, and quarterly unemployment tax verifications.
• Perform U.S. payroll tax tasks within ADP.
• Lead tax relationship with ADP for net pay, garnishment, unemployment, and taxes.
• Perform review tasks related to processing each payroll on time and thoroughly.
• Manage the processing of off-cycle checks, with Controller approval, to resolve pay issues as needed.
• Lead the resolution of payroll processing errors and any required follow up including all urgent errors and issues.
• Mange the process working with ADP to resolve any wage pay, garnishment issues or errors, and unemployment tax.
• Collaborate with HR, Finance, and other relevant departments to ensure accurate capture and processing of employee data, salary changes, and related payroll information.
• Ensure that all payroll tasks are completed as documented including resolution of employee overpayments, escheatment, report production, and review of payroll variance reports for each payroll.
• Ensure all tasks and processes are fully documented, and such documentation is up to date and easy to follow.
• Manage payroll tax monitoring for all payroll tax deposits and payments/returns prepared by ADP to ensure compliance and including any returns prepared by Company.
• Manage payroll tax reconciliation and research differences for quarter and annual filings including Form W-2’s in ADP.
• Manage response to employee questions related to payroll tax withholdings and process daily change report for employee related tax changes.
• Lead and approve all payroll system testing including regular planned updates, large implementations, urgent system fixes, and tax rate update testing.
• Collaborate with team to payroll business continuity plan is up-to date and ready for execution.
• Lead year end and year beginning payroll tasks, including payroll processing of W-2 / 1099 / 3921 / 83B.
• Ensure work with internal and external auditors to provide requested payroll information for walkthroughs and other requests relating to annual financial audits, 401(k), and other audits as required.

MINIMUM JOB REQUIREMENTS

• Excellent interpersonal, verbal, and written communication skills, with the ability to effectively understand and communicate complex information to diverse audiences, and interface with all levels of management; Bilingual English/Spanish preferred.
• Strong analytical and numerical aptitude coupled with problem-solving skills.
• Strong computer skills required with the ability to quickly learn new systems.
• Excellent proficiency with various computer systems including Microsoft Outlook and Excel (pivot tables, etc.)
• A self-starter, proactive and adaptable mindset, highly motivated, "get-the-job-done" attitude.
• Must possess a strong commitment to data integrity and process improvement.
• Excellent time management skills and attention to detail: ability to manage multiple details and deadlines in a fast-paced environment.
• Must be able to work independently, without direct supervision.
• Must be able to understand and abide by all company and safety regulations and policies.

PHYSICAL / MENTAL REQUIREMENTS

The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required.

In addition, the Employee must also be capable of:

• Walking, stepping, climbing, or otherwise moving from one location on the job site to another. 
• Standing, stooping, kneeling, squatting, reaching, climbing, or sitting for long periods of time.
• Repetitive movements by feet, shoulders, arms, wrists, hands, and back in the performance of work.
• This position operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees. 

Employment at Southwest Shipyard, LP is on an “at-will” basis. There is no contract of employment between Southwest Shipyard, L.P., and anyone or all its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. 

No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by Southwest Shipyard, L.P. Executive.

EXPERIENCE & QUALIFICATIONS

• Bachelor’s degree in Accounting or Finance is strongly preferred.
• A minimum of 2-4 years current payroll experience in ADP Workforce Now.
• Extensive knowledge of US payroll, including tax compliance.
• Experience working with ADP Services which include garnishment, wage payment, tax, and unemployment verification services.
• Prior experience in a construction / skilled labor / diverse workforce environment strongly preferred.

WORK SCHEDULE

Regular attendance and punctuality are required of all employees. 

Monday-Friday – Channelview Location – 8:00am to 5:00pm

18310 Market St, Channelview Tx, 77530

This is a full-time, fully on-site position with no remote or hybrid option .

• Overtime may be required during payroll processing situations, year-end, or as special projects arise.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

EEO Statement  

Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.  

 
Southwest Shipyard, LP participates in the E-Verify Employment Verification Program.

 
Southwest Shipyard, LP is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at Southwest Shipyard, LP, via-email, the Internet or directly to hiring managers at Southwest Shipyard, LP in any form without a valid written agreement in place for that specific position will be deemed the sole property of Southwest Shipyard, LP. As a result, no fee will be paid in the event the candidate is hired by Southwest Shipyard, LP.

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, Better”.

Company Description

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is “Faster, Safer, Better”.