Admin Operations Manager

Job Description

Job Description

About California Autism Center

At California Autism Center (CAC), we help our clients get school-ready through in-clinic behavioral services that prioritize each child's safety and dignity. Through one-on-one, hands-on learning, our clinicians build trust with each child by providing personalized support and acceptance.

Our naturalistic teaching strategies emphasize learning through play, fostering joy and meaningful growth. We're here to cheer kids on, lift them up, and empower them to learn new things in the way that helps them thrive. CAC is a locally owned and operated ABA service provider in the heart of the Central Valley. We currently have 6 Treatment Centers in Fresno, Merced, and Visalia. We lead with positivity, perseverance, and teamwork.

What makes CAC great?

· Joyful & Playful Therapy – Natural, child-centered environments focused on early intervention for children aged 2–6.

· Strong Support System – Safety, crisis management, and a culture of mentorship to prevent burnout. We care about your well-being!

· Collaboration – Work alongside a dedicated team of professionals, receive hands-on support, and grow together in a shared mission.

The Role

We are seeking an experienced and detail-oriented Operations Manager to lead administrative functions at our treatment centers. As the backbone of our operational success, the Operations Manager will oversee daily office operations, facility management, and support staff, ensuring the smooth running of our centers. The ideal candidate will have exceptional organizational skills, leadership experience, and the ability to handle crisis situations effectively.

This full-time role is based in our administration office, reporting directly to the Director of Operations. Office Managers at each treatment center will report to you, and regular travel between centers is required.

Key Responsibilities

• Provide administrative support to office managers, directors, and front-office staff across multiple centers
• Oversee facility management and ensure compliance with safety standards and operational protocols
• Manage scheduling, billing, customer service, IT, and HR-related functions across sites
• Coordinate vendor relationships, supply management, and budget oversight for multiple locations
• Lead crisis management efforts, public relations, and internal/external communications
• Monitor staff schedules, safety protocols, and client care standards to ensure operational efficiency
• Perform audits, track data, and prepare reports on key operational metrics
• Lead monthly department meetings and provide coaching and performance reviews for direct reports
• Collaborate with Human Resources on payroll processing, benefits inquiries, and incident management
• Support employee recognition programs and contribute to building a positive, inclusive work environment

Qualifications

• Minimum 5 years of experience in office management, including overseeing a team of 5 or more direct reports
• Experience in facility or property management
• Proficiency in Microsoft Office and the ability to learn new software and systems quickly
• Strong organizational, multitasking, and time-management skills
• Ability to handle confidential information with discretion
• Valid driver's license, reliable vehicle, and ability to travel regularly between centers

Preferred Qualifications

• Bachelor's degree in business, administration, or a related field
• Experience managing multi-site operations
• Familiarity with complex scheduling functions
• Experience in a childcare setting or working with autism services is a plus
• Advanced computer skills and knowledge of online platforms (CRM, HRIS)

What We Offer

• Competitive salary
• Health, dental, and vision benefits
• Mileage reimbursement for travel between centers
• Professional development opportunities
• A collaborative and supportive team environment

How to Apply

If you are an organized, proactive leader who thrives in a fast-paced environment, we encourage you to apply.

Full compensation package are based on candidate experience and certifications.

California pay range

$70,000—$85,000 USD

The perks and benefits of working with us:

Full-Time:

• Health Insurance (60% contribution for full-time employees and their dependent on the base plan)

• Dental and Vision Insurance (60% contribution to the base plan)

• ASPCA Pet Insurance

• Life and AD&D Insurance

• Access to supplemental insurance benefits

• Employee Assistance Program (Available for Full-Time and Part-Time)

• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness) (Available for Full-Time and Part-Time)

• 401(k) retirement plan (Available for Full-Time and Part-Time)

• Quarterly staff appreciation events (free lunch; staff celebrations and recognition) (Available for Full-Time and Part-Time)

• Employee Recognition Platform w/ rewards (Available for Full-Time and Part-Time)

We Value POSITIVITY . PERSEVERANCE . TEAMWORK .

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Consumer Privacy Act (CCPA) Disclosure

California Autism Center and Learning Group is committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

1. Collection of Personal Information:
   We collect the following categories of personal information: Email Address, First name and last name, phone number, address, state, ZIP/Postal Code, City. This information is sourced from your application.
2. Purpose of Collecting Personal Information:
   The personal information we collect serves the following purposes: to contact you.
3. Sharing of Personal Information:
   We may share your personal information with third parties for business purposes. The categories of third parties with whom we share personal information include with screening companies with your consent.
4. Sale of Personal Information:
   We do not sell your personal information.
5. Your Rights Under the CCPA:
   As a California resident, you have the right to request that we disclose what personal information we collect, use, disclose, and sell. You also have the right to request the deletion of your personal information, to opt-out of the sale of your personal information, and not to be discriminated against for exercising any of your CCPA rights.
6. How to Exercise Your Rights:
   To exercise any of these rights, please call the human resources department.
7. Contact Information:
   For questions or concerns regarding our privacy policies and practices, please contact us at View phone number on us.fitly.work
8. Updates to Our CCPA Disclosure:
   We may update this CCPA disclosure from time to time. Any changes will be posted on our website with an updated revision date.