Assistant Manager, Orchestra Personnel

Job Description

Job Description

About the New York Philharmonic

The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in 2022, the Orchestra is acting on a renewed commitment to building on a legacy of more than 180 years, serving as a platform for today’s greatest musical artists and connecting with our communities. Gustavo Dudamel will become the Philharmonic’s Oscar L. Tang and H.M. Agnes Hsu-Tang Music and Artistic Director beginning at the start of the 2026-2027 season.

About the Role

The New York Philharmonic is seeking a detail-oriented and people-focused Assistant Orchestra Personnel Manager to help support the musicians at the heart of one of the world's most renowned orchestras. In this role, you'll partner closely with the Orchestra Personnel Manager to coordinate orchestra operations, manage auditions, and contribute to an exceptional experience for musicians, guest artists, and conductors.

Success in this position requires strong organizational skills, sound judgment, discretion, and the ability to navigate competing priorities with professionalism and care in a fast-paced, team-oriented environment.

Your Day-to-Day

• Support the day-to-day activities of the Orchestra Personnel Office, helping ensure musicians have the information and resources they need to succeed.
• Coordinate orchestra auditions, from candidate communications and scheduling through on-site audition operations.
• Prepare and communicate orchestra schedules, seating rosters, and other personnel-related updates.
• Coordinate the engagement of substitute and extra musicians for rehearsals, performances, tours, and special events.
• Partner with colleagues across Artistic, Production, Development, People & Culture, and other departments to support orchestra activities and musician engagement.
• Assist with onboarding, payroll, personnel records, and other administrative processes that support orchestra operations.
• Travel with the orchestra as assigned and provide departmental leadership support in the absence of the Orchestra Personnel Manager.

What you Bring to the Team

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three or more years of administrative, operations, personnel, or arts administration experience.
• Passion for music and the performing arts, with an understanding of orchestral organizations preferred.
• Experience working in orchestra personnel administration, artistic operations, or a related performing arts environment is a plus.
• Knowledge of orchestral repertoire, instrumentation, and the ability to read music is preferred.
• Strong organizational, communication, and relationship-building skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office; experience with orchestra personnel software is a plus.
• Ability to work evenings, weekends, and travel as needed.

Who You Are

• Ability to work evenings, weekends, and travel as needed.
• Passionate about music and performing arts
• Organizaed, detail-oriented, and able to thrive in a fast-paced environment
• Collaborative, service-minded, and a strong communicator
• Professional, discreet, and trusted to exercise sound judgement.

Compensation & Work Arrangement

Salary Range: $75,000-$100,000

Starting salary will be commensurate with qualifications, skills, and experience. This role is based at David Geffen Hall and requires regular onsite attendance.

Perks & Benefits

The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including:

• Medical, Dental, and Vision coverage from Day 1
• Employer contributions to the 403(b) plan
• Employer-paid Life and Disability insurance
• 12 Holidays
• Vacation benefits
• Access to world‑class performances and events

We’d love to hear your story—please include a cover letter with your application!

Everyone Belongs Here

The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.