Senior Payroll Coordinator

Valpak Clipp is seeking an experienced Senior Payroll Coordinator to join our expanding team!

Key Responsibilities

• Process and manage standard bi-weekly, as well as off-cycle payrolls for all employees in all companies in accordance with company policies and federal/state regulations.
• Ensure accurate calculations of wages and resolve discrepancies.
• Timekeeping for all companies: review timecards for accuracy, time/coding errors, and potential employee issues. Train employees/managers on timecard process and policies, as necessary.
• Maintain and update payroll records, employee information, compensation, and tax data in all systems. Review all changes for accuracy and completeness.
• Process all payroll/personnel changes for each payroll, including new hires, terminations, leave of absence, tax changes, benefit deductions, etc.
• Assist in tax registration and record keeping for all companies.
• Process wage garnishments, including setting up the deduction in the payroll system and responding to orders.
• Prepare and file payroll tax reports, W-2s, and other required filings in compliance with federal, state, and local tax laws when necessary.
• Collaborate with HR and Accounting departments to ensure seamless integration of employee data and financials.
• Respond to employee inquiries and resolve payroll issues.
• Paycheck distribution for employees without direct deposit.
• Assist with the posting of monthly journal entries for accounting month-end close.
• Assist with special projects and other work‑related duties as needed or required.
• Maintain the confidentiality of payroll information and uphold data protection standards.
• Stay current on changes in payroll laws and regulations.

Education/Experience

• Minimum 4-5 years in a related role within Payroll, HR, and/or Finance.
• Paylocity and SAP experience is preferred.

Requirements and Qualifications

• Knowledge of standard payroll practices, laws, and regulations.
• Confidentiality in working with sensitive information.
• High attention to detail.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Ability to prioritize work.
• Good follow‑up techniques
  

Proficiency in the Microsoft Office Suite

About

ValpakClipp helps local businesses grow by connecting them with customers through smart, data‑driven marketing solutions. We combine the strength of trusted local presence with modern digital and print strategies to deliver measurable impact. Our teams are entrepreneurial, collaborative, and deeply invested in helping small businesses succeed. If you’re looking for meaningful work, real ownership, and the chance to make a local impact every day, you’ll feel at home here.