Paralegal/Contract Admin

Job Description

Job Description

We are looking for a detail-oriented Paralegal/Contract Admin to support legal and contract-related work for a Contract position based in Chicago, Illinois. This role combines litigation support, records response coordination, policy drafting assistance, and contract administration in a government agency environment. The ideal candidate is calm under pressure, persistent when navigating complex issues, and comfortable working through processes that may require patience and careful follow-through.

Responsibilities:

• Coordinate responses to organizational records requests by gathering materials, preparing redactions, and helping ensure documents are ready for release.

• Provide litigation support by organizing case materials, assisting with subpoena-related tasks, and facilitating communication needed for legal matters.

• Contribute to policy development by helping prepare, revise, and format policy documents for legal review.

• Administer vendor and commercial agreements by tracking contract status, reviewing documentation, and supporting the contract lifecycle process.

• Partner with attorneys, procurement contacts, and other stakeholders to move legal and contractual matters forward efficiently.

• Maintain accurate files, case records, and contract documentation using appropriate case management and document tracking tools.

• Assist with discovery and trial preparation activities by organizing information, compiling materials, and supporting deadlines.

• Research preliminary questions and follow issues through to resolution, especially when information may be limited or require coordination across a county facility environment.

The pay range for this position is 28 to 37. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 3 years of experience in a paralegal, contract administration, or closely related legal support role.
• Background supporting civil litigation matters, including discovery, subpoena coordination, and trial preparation.
• Experience handling vendor contracts and commercial agreements in a legal or procurement-related setting.
• Ability to draft or support the development of policies, procedures, or related legal documents.
• Proficiency with case management software and strong document organization skills.
• Comfortable working in a government agency or similarly regulated environment with structured processes.
• Strong problem-solving skills, sound judgment, and the ability to remain composed when managing sensitive or complex issues.