Administrative Assistant

Administrative Assistant

St Louis, MO, US, 63109-2797 The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Administrative Assistant at St. Gabriel the Archangel Catholic School provides essential clerical and administrative support to ensure the efficient daily operations of the school office. This role serves as a primary point of contact for students, families, staff, and visitors while supporting the mission, values, and Catholic identity of the school through professionalism, organization, and effective communication.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the school principal and administrative team.
• Greet visitors, students, and families in a professional and welcoming manner.
• Answer and direct phone calls, emails, and general inquiries promptly and courteously.
• Maintain accurate records, files, and confidential documents in accordance with school policies.
• Assist with student attendance, enrollment documentation, and record management.
• Support scheduling, calendar coordination, and preparation for meetings and school events.
• Prepare correspondence, reports, forms, and other documents as requested.
• Assist with school communications, including newsletters, emails, and internal notices.
• Manage office supplies and support day-to-day office organization.
• Collaborate with faculty, staff, and administration to support school operations.
• Uphold confidentiality and comply with diocesan, school, and legal guidelines.
• Support the Catholic mission and values of St. Gabriel the Archangel Catholic School through respectful conduct and service.
• Perform all other duties as assigned.

Qualifications

High school diploma or equivalent (required); associate's or bachelor's degree preferred. Prior experience in an administrative or office support role (preferred). Strong organizational, communication, and interpersonal skills. Proficiency with standard office software and equipment. Ability to manage multiple tasks efficiently and maintain attention to detail. Professional demeanor and ability to work collaboratively with staff, students, and families. Commitment to Catholic education and willingness to support the mission of St. Gabriel the Archangel Catholic School.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.