Clerical/Admin - Administrative Assistant

Job Title Administrative Associate – University Risk and Compliance Services Location & Hours Austin, TX | 40 hrs/week, Monday-Friday Key Responsibilities Support the Executive Assistant in coordinating daily administrative operations for URCS. Assist with purchasing and reimbursement processes, including travel requests, purchase requisitions, receipt reconciliation, and ProCard transactions. Provide general office support: manage supplies and inventory, coordinate office equipment maintenance, prepare materials for meetings. Maintain departmental records and electronic files, ensuring compliance with records‑retention requirements. Assist with workflow implementation and process evaluation to support continuous improvement. Serve as backup support during the Executive Assistant’s absence. Reception and customer service: greet visitors, handle calls, manage shared e‑mail account. Coordinate meeting and event logistics, including space reservation, scheduling, materials, and refreshments. Assist with intake, tracking, and triage of Compliance and Ethics Hotline and Privacy reports. Support Open Records Requests processing. Assist with Clery Compliance program data collection. Required Qualifications High School Diploma or GED. Three years of clerical experience, including at least one year at the Senior Office Assistant level. Proficient with Microsoft Office Suite, electronic calendaring, and Adobe Acrobat. Strong organizational skills, attention to detail, and teamwork ability. Excellent written and verbal communication and interpersonal skills. Professionalism, tact, and ability to maintain confidentiality. Ability to manage multiple tasks with minimal supervision and effective time management. Preferred Qualifications Experience with UT’s preferred platforms such as Workday, DEFINE, DocuSign, and other administrative systems. Extensive experience in direct customer service, problem‑solving, and process improvement. Experience in a university or higher‑education environment. Bilingual in English and Spanish. Salary & Working Conditions Salary: $45,000+ depending on qualifications. Work shift: 40 hrs/week, Monday-Friday. Work conditions: standard office environment with repetitive keyboard use and manual dexterity required. Benefits Competitive health, vision, dental, life, and disability insurance (employee premiums covered 100%). Paid vacation, sick time, and holidays. Teacher Retirement System of Texas with 7.75% employer match. Voluntary retirement programs: 403(b) and 457(b). Flexible spending accounts for medical and childcare expenses. Free training access via LinkedIn Learning and conference opportunities. Tuition assistance. Expansive employee discounts and free access to UT Austin libraries and museums. Free rides on UT Shuttle and Austin CapMetro buses. Equal Opportunity Employer Statement The University of Texas at Austin, as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr