Administrative Assistant

Title Administrative Assistant Duration 12 months Location Miami, FL Job Summary We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture. Key Responsibilities Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements Serve as the primary point of contact for internal and external communications Track and process expense reports for the VPHR Prepare, edit, and distribute documents, reports, and presentations Coordinate meetings, including agenda preparation, minute-taking, and follow-ups Assist with planning and execution of HR projects and initiatives Maintain and update HR databases and employee records Coordinate HR-related events such as trainings, workshops, and team-building activities Handle sensitive information with a high level of confidentiality Support onboarding and offboarding processes as needed Assist with employee engagement initiatives and workplace culture efforts Track and report on key HR metrics and performance indicators Qualifications Experience: 1-3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist) Education: Bachelor's degree in Business Administration, Human Resources, or related field preferred Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Essential Skills Strong written and verbal communication Excellent organization and time management High attention to detail and accuracy Problem-solving and adaptability Strong interpersonal skills with empathy and professionalism Ability to maintain confidentiality Team-oriented with the ability to support HR initiatives Technical Competencies Calendar and email management (Outlook, Google Calendar) Document formatting and file management Data entry and record maintenance Experience with video conferencing tools (Zoom, Microsoft Teams) Basic IT troubleshooting and technical adaptability Benefits Opportunities for professional development and growth Positive and inclusive work environment #J-18808-Ljbffr