Development Program Coordinator

About the Job The Program Coordinator serves as a primary critical partner to the Dean’s Office and the Lead Development Officer (LDO) in the management of the CCAPS development portfolio, college-wide initiatives, and community collaborations. This role is designed to ensure that fundraising strategies, reporting requirements, and college and community collaborative efforts are executed with precision. The coordinator is a self-starter who co‑manages project plans, Dean’s Office administrative functions, and reporting, and serves as a partner in facilitating requests between the unit, college, and the University of Minnesota Foundation (UMF). Location and work environment: This is a hybrid position, up to 4 days may be required in person on campus located at 201 Coffey Hall. Please note, this position is not eligible for H‑1B or Green Card sponsorship, and does not offer a STEM OPT training program. Primary Responsibilities Portfolio & Project Coordination (50%) Workflow Optimization : Maintain comprehensive project plans for the fundraising cycle, donor strategies, events, and meetings. Deadline Oversight : Manage upcoming proposal deadlines, stewardship report due dates, and gift agreement milestones to ensure 100% compliance. Portfolio Tracking : Conduct weekly reports from DMS for upcoming meetings, milestones, and metric tracking. Meeting Support : Lead the preparation for donor visits, college‑wide meetings, community convenings, and events by building robust briefing packets, coordinating with faculty subject‑matter experts, and managing post‑visit “action items” to ensure timely follow‑up. Administration/Management (20%) Calendar Management : Provide executive calendar management for the Dean, ensuring alignment between philanthropic engagement, college, and university commitments. Travel Logistics & Expense Reporting : Coordinate all travel logistics and budget reporting for the Dean’s Office, adhering to University of Minnesota financial compliance standards. Dean’s Office Operations & Point of Contact : Manage the day‑to‑day office operations for the Dean’s suite and serve as the main point of contact for internal and external inquiries for the Dean’s Office. Event & Programmatic Coordination (15%) Event Planning and Support : Project‑manage high‑touch donor events (e.g., Dean’s dinners or corporate partner summits) and oversee everything from budget tracking and vendor contracts to the final run‑of‑show. Work across CCAPS departments to support college‑wide initiatives and events. Analytics and Reporting (10%) Data Reporting : Serve as the primary report generator from UMF systems to create visual dashboards for the LDO and CCAPS Dean, tracking progress against annual and campaign goals. Systems Liaison : Serve as a secondary point of contact for UMF Central, navigating systems workflows. Compliance & Documentation : Ensure all donor records, contact reports, and solicitations comply with legal and ethical guidelines at the university. Donor Reporting & Impact Stewardship (5%) Customized Reporting : Manage the calendar for donor impact reports and coordinate with CCAPS program directors and finance department to gather data and other requests. Gift Agreement Management : Manage gift agreement process and serve as a gift administration partner for the finance team. Support the LDO in ensuring that funds are being spent according to donor intent and that reporting and data requests are met. Acknowledgement Project Lead : Develop and implement an acknowledgement system that goes beyond “thank you” notes to include milestone updates and personalized touchpoints for major donors. Qualifications Required BA/BS plus at least two years of experience. Executive support: two years of executive administrative experience, with experience in project coordination, communications and detail‑oriented planning. Preferred BA/BS and five years of related experience. Project Coordination: three‑plus years of experience in project coordination, executive support, or development. Experience with project management software (e.g., Asana, Trello, or Smartsheet) is highly preferred. Event Management: experience planning and executing event logistics. Data Reporting: ability to learn and use commonly used CRM systems and generate reports. Pay and Benefits Pay Range: $55,000 – $65,000; depends on education, qualifications, and experience. Time Appointment: 100% appointment. Position Type: Faculty and P&A Staff. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off. Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program. Low‑cost medical, dental, and pharmacy plans. Healthcare and dependent care flexible spending accounts. University HSA contributions. Disability and employer‑paid life insurance. Employee wellbeing program. Excellent retirement plans with employer contribution. Public Service Loan Forgiveness (PSLF) opportunity. Financial counseling services. Employee Assistance Program with eight sessions of counseling at no cost. Employee Transit Pass with free or reduced rates in the Twin Cities metro area. While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience. About the Department In CCAPS you’ll find a flexible, hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner‑centric environment where diverse ideas, backgrounds, and identities are embraced. CCAPS has a large and diverse portfolio of program offerings, including bachelor’s and master’s degrees, professional development offerings for practitioners, pre‑college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence. Diversity, Equity, and Inclusion The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. #J-18808-Ljbffr