Office Manager

Together We Build – Partnership, Innovation, Excellence, and Safety At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first. Office Manager / HR-HSE Coordinator YES, LLC and ENETK, LLC Electrical, Instrumentation, Automation & Industrial Services Position Summary YES and ENETK are seeking a highly organized Office Manager / HR-HSE Coordinator to support our electrical, instrumentation, automation, and industrial construction operations. This position serves as the administrative hub for both companies and supports accounting, payroll coordination, HR, safety compliance, customer prequalification platforms, licensing, apprenticeship tracking, fleet administration, and day-to-day office operations. This position will work onsite at the Dickinson, ND office location Monday-Friday 7:00a-4:00p. Key Responsibilities Manage office operations, facilities, vendors, supplies, and company records. Coordinate onboarding, new hire paperwork, drug and alcohol testing, and employee files. Assist with payroll administration, timecard collection, prevailing wage documentation, and workforce reporting. Support safety programs including incident tracking, toolbox talks, training records, PPE tracking, OSHA logs, and customer HSE requirements. Maintain customer compliance platforms including ISNetworld, Veriforce, Avetta, KPA, and customer prequalification systems. Coordinate state electrical contractor licenses, registrations, renewals, and continuing education requirements. Support apprenticeship programs, RAP registrations, and trade school coordination. Assist project managers with contract administration, insurance certificates, customer setup requirements, and project documentation. Maintain fleet and equipment records, registrations, inspections, and compliance documentation. Coordinate company meetings, employee events, training sessions, and travel arrangements. Serve as a professional point of contact for customers, vendors, employees, and regulatory agencies. Qualifications Experience in office management, HR administration, safety administration, construction administration, or related fields. Experience supporting electrical, industrial, construction, oil & gas, energy, or automation businesses preferred. Strong organizational skills with the ability to manage multiple priorities. Proficiency with Microsoft Office, ERP systems, payroll systems, and compliance platforms. Excellent written and verbal communication skills. Ability to handle confidential employee and company information professionally. Preferred Experience Prevailing wage and certified payroll administration. Contractor licensing and registration management. Safety compliance administration. ISNetworld, Veriforce, Avetta, KPA, NetSuite, Salesforce, or similar platforms. Multi-state contractor operations and industrial customer requirements. Why Join Kelso Industries? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business #J-18808-Ljbffr