Preconstruction Contract & Risk Coordinator

Metalmaster Roofmaster has been an industry leader since 1977, specializing in the design, installation, and maintenance of high-quality sheet metal and roofing systems. From architectural sheet metal craftsmanship to advanced membrane and green roofing technologies, the company provides comprehensive solutions for diverse roofing needs. Metalmaster Roofmaster delivers end-to-end services, from design-build projects to warranty support. The company is committed to excellence and innovation, making it a trusted partner for clients across the industry. Position Summary The Preconstruction & Risk Coordinator provides critical administrative and operational support to Metalmaster Roofmaster’s Commercial Roofing and Sheetmetal preconstruction team. This role is responsible for managing pre-bid documentation, coordinating insurance and bonding requirements, and tracking all estimating and bidding activity to ensure timely, compliant, and competitive project submissions for the company. This position works closely with estimators, risk management, and leadership and plays a key role in supporting public, private, and union project pursuits. Key Responsibilities Organize, track, and maintain project contracts from award through contract execution. Ensure all contract documents are properly executed, filed, and accessible Monitor deadlines, compliance requirements for bonding and insurance Work directly with the company’s captive insurance provider to obtain and manage company’s insurance Issue Certificates of Insurance (COIs) for clients, general contractors, and project specific stakeholders Track and monitor any insurance claims as they arise and communicate status and any actions required from company to division President, Safety Manager, and HR. Track insurance requirements and ensure compliance throughout project lifecycle Review bid invitations and requirements for public and private projects Prepare and assemble all pre-bid documentation, including forms, certifications, and qualifications Ensure all submissions meet deadlines and compliance standards Coordinate with surety agents to obtain bid bonds, performance bonds, and payment bonds as required Track bond requirements and ensure timely issuance for awarded projects Maintain accurate records of all bonding documentation Communicate with internal teams, clients, subcontractors, and vendors as needed Issue subcontracts to subcontractors as required Assist with coordinating and tracking all incoming invitations for bids and outgoing bids with clients, general contractors, and Metalmaster estimating team Qualifications High school diploma or equivalent. 2+ years of administrative or coordination experience, preferably in construction, roofing, sheet metal, or a related trade. Strong organizational skills and attention to detail. Proficiency with Microsoft Office (Word, Excel, Outlook). Ability to manage multiple deadlines in a fast-paced environment. Preferred Experience supporting construction estimating or bidding activities. Familiarity with insurance certificates, bonding, and risk management. Experience with public works and/or union construction projects. Experience with construction or estimating software. Benefits Include Medical, dental, and vision insurance. 401k with company match. Paid time off and paid holidays. Company paid life insurance. Professional development and training opportunities. Equal Opportunity Employer We are an Equal Opportunity Employer and comply with all applicable federal, state, and local employment laws. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, or any other protected status. #J-18808-Ljbffr Metalmaster Roofmaster