Accountant

Position Summary

This position is responsible for all day-to-day accounting operations of the organization and serves as the lead accounting professional within the finance department. Reporting directly to the Chief Financial Officer, this role ensures the accuracy, completeness, and timeliness of the organization's financial records and accounting processes.

This position is responsible for the organization’s day-to-day accounting activities, including accounts payable, bank reconciliations, general ledger maintenance, transaction processing, month-end close, account reconciliations, audit support, and financial reporting support. The Accountant at the theater plays a critical role in maintaining strong financial controls and supporting sound financial decision-making within a mission-driven nonprofit environment.

The ideal candidate is highly organized, detail-oriented, self-directed, and capable of managing multiple priorities while maintaining a high level of accuracy and accountability.

Essential Duties and Responsibilities

General Accounting

• Maintain the integrity and accuracy of the general ledger.
• Record and post all financial transactions in accordance with Generally Accepted Accounting Principles (GAAP).
• Prepare journal entries and supporting documentation.
• Reconcile balance sheet accounts and investigate discrepancies.
• Maintain accounting schedules and supporting records.
• Ensure accounting records are complete, accurate, and audit-ready.

• Follow established accounting policies, procedures, and internal controls to safeguard organizational assets and ensure accurate financial reporting.

Accounts Payable

• Manage the full accounts payable cycle, including invoice processing, coding, approvals, and payment preparation.
• Prepare and process payments via check, ACH, credit card, and other approved methods.
• Maintain vendor records and ensure compliance with IRS reporting requirements, including annual Form 1099 preparation.

• Review and approve credit card and expense transactions within BILL Spend & Expense (Divvy), ensuring proper coding, department allocation, budget assignment, and vendor classification prior to import into QuickBooks.

• Follow established AP procedures and recommend improvements when opportunities are identified.

Cash Management and Reconciliations

• Perform monthly reconciliations of all bank, merchant, and investment accounts.
• Monitor cash activity and identify unusual transactions or variances.
• Research and resolve reconciliation differences promptly.
• Assist the CFO with cash reporting and liquidity management.

Month-End and Year-End Close

• Coordinate and perform monthly close activities to support the timely completion of the month-end close process.
• Prepare account reconciliations and supporting schedules.
• Maintain a month-end close checklist and accounting calendar.
• Assist with year-end close and annual audit preparation.
• Maintain documentation required for audits and regulatory compliance.

• Prepare and post recurring and non-recurring journal entries necessary to complete the monthly and annual close process.

Financial Reporting Support

• Prepare recurring financial reports and schedules and support improvements to financial reporting processes.
• Assist the CFO with monthly financial statement preparation and analysis.
• Support budget-to-actual reporting and variance analysis.
• Provide accounting support for grants, donations, and restricted funds.

Nonprofit Accounting and Compliance

• Maintain accurate accounting records for restricted and unrestricted funds.
• Ensure compliance with nonprofit accounting standards and organizational policies.
• Support reporting requirements related to grants, donors, and fundraising activities.
• Assist with maintaining effective internal controls and financial procedures.
• Support the annual audit and preparation of required financial documentation.

Process Improvement

• Recommend improvements to accounting processes and workflows to enhance efficiency and accuracy.
• Assist in implementing best practices to improve efficiency and accuracy.
• Support accounting process improvements and other finance department initiatives as assigned.
• Other duties as assigned.

Qualifications

Required

• Bachelor's degree in Accounting; equivalent accounting experience may be considered in lieu of a degree.
• Minimum of 5 years of progressively responsible accounting experience.
• Strong knowledge of general ledger accounting, account reconciliations, accounts payable, and month-end close processes.
• Proficiency in Microsoft Excel and QuickBooks.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to manage multiple priorities and meet deadlines.

Preferred

• Experience in nonprofit or fund accounting.
• Knowledge of 501(c)(3) financial operations and reporting requirements.
• Experience supporting annual audits.
• Experience preparing financial statements and management reports.
• Familiarity with budgeting and financial reporting.

Competencies

• Accountability and ownership
• Integrity and confidentiality
• Strong organizational skills
• Effective communication
• Process improvement mindset
• Critical thinking and problem solving
• Ability to meet deadlines in a dynamic environment
• Commitment to supporting the mission of the organization