Administrative Specialist III

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Closing Date:
08/14/2026
Type of Position:
Staff - Clerical

Workstudy Position:

No
Job Type:
Regular

Work Shift:

Shift Vary (United States of America)

Sponsorship Available:

No
Institution Name:
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

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Department:
CSES | Administrative Office Support

Department's Website:

Summary of Job Duties:
Why This Role Matters
For over 100 years, the Department of Crop, Soil, and Environmental Sciences has advanced agricultural innovation, environmental stewardship, and student success at the University of Arkansas. Behind every program and discovery is a team that keeps things running smoothly.

The Administrative Specialist III is part of that team-helping create an environment where faculty, staff, and students can focus on teaching, research, and service. This role supports the department's mission by ensuring operations are organized, communication flows clearly, and people feel connected and supported.

Position Summary
The Administrative Specialist III oversees the daily operations of the CSES Department and serves as a key support partner to the Departmental Administrative Manager. The role provides essential assistance to faculty, staff, and students while fostering an organized, efficient, and welcoming environment. This position contributes to a positive workplace culture by helping coordinate departmental events, tracking key processes, and supporting communication and engagement across the department.

While the role primarily follows standard business hours, occasional evening or weekend support may be needed for special events. These times are rewarding opportunities to build community and celebrate our department's success, and are planned with advance notice and a supportive team approach.

Key Responsibilities
• Serve as the primary point of contact for the CSES department: greet visitors, assist faculty, staff, and students, and provide front office support.
• Coordinate daily operations of the department, including scheduling, maintenance, security/access, reservations, supplies, inventory, mail/shipping needs, etc.
• Provide administrative support for departmental processes such as recordkeeping, communications, scheduling, and inventory tracking.
• Assist with departmental events, meetings, conferences, recruiting activities, and appreciation initiatives by coordinating logistics such as room reservations, booking flights and car rentals, catering, materials, communications, sending calendar invites, etc.
• Help track and coordinate departmental processes-including hiring support, graduate student processes and activities, departmental vehicle coordination, compliance-related matters, REEport documentation, faculty affairs related items, curriculum, and room scheduling process-under the direction of the Departmental Administrative Manager.
• Support faculty, staff, and students engaged in teaching, research, and service by ensuring smooth daily operations and responding to evolving needs.
• Contribute to a positive and inclusive workplace culture by supporting community-building activities, graduate student engagement, and morale initiatives.
• Collaborate with departmental clubs, committees, and administrative partners to ensure alignment and consistency in processes and communication.
• Attend team meetings and contribute to shared departmental goals.
• Perform other duties as assigned to support departmental priorities and initiatives.

What You'll Gain
• Mentorship and growth in a mission-driven department.
• An inclusive, team-based environment with structure and support.
• Opportunities to build skills in administration, logistics, and event planning.
• Professional development opportunities and flexible scheduling for those pursuing education.
Qualifications:

Minimum Qualifications

• The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in a specialized or a related field applicable to work performed.

Preferred Qualifications:

• Bachelor's degree in communications, business administration, or a related field.
• Two years of experience in a higher education or research setting.
• Ability to adapt to changing priorities while maintaining accuracy and attention to detail.

Required Knowledge, Skills, and Abilities

• Strong organizational skills with attention to detail and accuracy.
• Effective written, verbal, and interpersonal communication skills.
• Demonstrated ability to provide excellent customer service and build positive working relationships.
• Ability to work as part of a team, take initiative, and seek feedback to improve processes.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with administrative systems such as Workday, Microsoft Teams, OneDrive, or similar platforms.
• Problem-solving ability and adaptability when priorities or deadlines shift.
• Ability to plan, coordinate, and manage multiple tasks simultaneously.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Tabatha Gonzalez, Dept. Manager, View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Motor Vehicle Reports Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.


The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity:
Hearing, Standing, Talking
Occasional Physical Activity:
Driving, Pulling, Pushing, Reaching
Benefits Eligible:
Yes