Management Assistant

Job Title Management Assistant Job Description The Management Assistant is a key member of the Water Operations leadership team, providing high-level administrative and organizational support to the Water Operations Manager and division leadership responsible for Water Treatment, Water Quality, and Operations & Control. This position serves as the central coordinator for a wide variety of operational, administrative, and business functions, requiring exceptional organization, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a trusted administrative partner to the Water Operations leadership team, coordinating executive communications, operational reporting, employee certifications, regulatory documentation, special projects, and the day-to-day administrative functions that keep a complex operational division running efficiently. Why You'll Enjoy This Role Meaningful Impact Play a key role supporting one of CCWD's largest and most diverse operational divisions. Work closely with an engaged leadership team where your initiative, organization, and problem-solving skills have a direct impact on division success. Enjoy a high level of independence while serving as a trusted partner to division leadership. Varied Responsibilities and Collaboration Every day offers a variety of meaningful work, from coordinating executive meetings and Board materials to supporting operational reporting, special projects, and regulatory compliance activities. Build strong working relationships across the CCWD with Engineering, Maintenance, Water Quality, Finance, Human Resources, Purchasing, Executive Administration, and external agencies. Examples of Duties Key Responsibilities Provide executive-level administrative support to the Water Operations Manager and leadership team. Coordinate calendars, meetings, agendas, presentations, and division communications. Prepare, edit, and coordinate reports, Board materials, correspondence, presentations, and other professional documents. Coordinate and compile operational reports and performance metrics, assist with employee certification and training tracking, maintain regulatory and compliance records, and support division reporting requirements along with any special projects. Coordinate recruitment activities, onboarding, employee recognition programs, and other employee support activities. Track action items and ensure timely completion of assignments across multiple functional groups. Serve as a liaison between Water Operations and other District departments, outside agencies, vendors, and consultants. Maintain electronic records, databases, and department filing systems while ensuring accuracy, confidentiality, and compliance with records retention requirements. Identify opportunities to improve administrative processes and leverage technology to increase efficiency and support continuous improvement. Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Training: Equivalent to the completion of the twelfth (12th) grade. Experience: Four (4) years of increasingly responsible secretarial and clerical experience involving frequent public contact. Licenses and Certifications: Possession of a valid California driver's license to be maintained throughout employment. Additional Information Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance. Creative and effective problem-solving thrives in a workforce where different experiences and perspectives influence employees' work. Employees thrive when employers recognize the value of those differences and integrate them into the workplace. Contra Costa Water District (CCWD) is committed to harnessing the power of its workforce to solve industry challenges and meet the needs of the communities it serves now and in the future. To that end, CCWD is committed to the equitable extension of opportunity to join and meaningfully contribute to the CCWD team. We seek applicants who join us in these commitments in their own operations and activities. If selected for the position, a job offer will be contingent upon successfully completing CCWD's pre-employment process. All positions require a criminal background check, verification of employment and education history, and professional reference checks. Depending on the job classification, additional requirements may include a DOT verification and a pre-employment medical examination. All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.