HR Generalist / Office Manager

Job Summary

A high-growth nonprofit organization in Santa Ana, CA is seeking an organized and professional HR Generalist / Office Manager to support daily office operations, payroll administration, employee records, and administrative coordination. This is a full-time temp-to-hire opportunity for a dependable HR and office operations professional who enjoys variety, accuracy, and being a trusted resource across the organization.

This role offers the opportunity to work closely with leadership in a mission-driven environment that values professionalism, teamwork, confidentiality, and community impact. The HR Generalist / Office Manager will play an important role in keeping the office running smoothly, supporting employees, and contributing to events, performances, productions, and organizational priorities. Candidates who thrive in a collaborative nonprofit setting with supportive leadership and meaningful work will find this opportunity especially rewarding.

Key Responsibilities

- Manage day-to-day office operations, including supplies, equipment, vendors, service requests, records, mail, calls, and general administrative communication.
- Process payroll accurately and on schedule using Paylocity, including approved changes for new hires, terminations, compensation updates, and other employee updates.
- Maintain organized electronic and physical files, personnel records, employee documentation, and confidential organizational information.
- Support onboarding, offboarding, employee administration, payroll reporting, audits, and HR recordkeeping.
- Assist the Chief of Staff with scheduling, meetings, internal communications, administrative projects, special projects, and organizational priorities.
- Provide administrative and operational support for events, performances, productions, activities, and other business needs.

Compensation and Benefits

- Pay range: $35 to $38 per hour.
- Job type: Temp-to-hire.
- Employment status: Full-time.
- Schedule: Monday through Friday, with occasional evenings and weekends required to support performances, productions, events, and other organizational needs.
- Location: Santa Ana, CA.
- Background check will be conducted once an offer is accepted.

Required Qualifications and Skills

- Manage office administration, daily operations, vendor coordination, records, supplies, and internal office communication.
- Process payroll, payroll changes, employee updates, payroll reporting, and related HR administration.
- Support onboarding, offboarding, personnel documentation, employee records, and confidential HR files.
- Provide administrative support to leadership, including scheduling, meetings, projects, internal communications, and event-related support.

- 4 to 6 years of progressive experience in office management, human resources, payroll administration, or a related administrative role.
- Hands-on payroll processing experience is required.
- Experience supporting HR functions, employee records, onboarding, and offboarding.
- Experience with payroll and HRIS systems.
- Proficiency with Microsoft Office, Google Workspace, and general office technology.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills.
- Exceptional attention to detail, accuracy, and follow-through.
- Ability to handle confidential and sensitive employee, payroll, financial, and organizational information professionally.
- Strong problem-solving skills and the ability to work independently.
- Professional demeanor with the ability to work effectively with leadership, employees, vendors, and community partners.

Preferred Qualifications

- Paylocity experience preferred.
- Nonprofit, education, performing arts, or arts organization experience is a plus.
- Prior experience supporting events, productions, performances, or community-based organizational activities is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.