Senior Purchasing Coordinator, Purchasing Department

Job Description

Job Description

Who We Are:  CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive.  We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Program Overview

The purchasing department is responsible for addressing the purchase needs of all CAMBA’s programs by adhering to funder and agency purchase regulations.

Position: Senior Purchasing Coordinator

Reports To: Senior Purchasing Director

Location: 1720 Church Avenue, Brooklyn, NY 11226

What The Senior Purchasing Coordinator Does:

• Follows CAMBA’s Procurement Policy
• Researches and expands the agency’s M/WBE vendor list selecting from the NY City and NY State databases
• Researches and expands the agency’s Purchasing group vendors selecting from their catalogs.
• Attends M/WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies.
• Interviews new vendors
• Creates new vendor accounts
• Assists with M/WBE contractual compliance
• Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations.
• Obtains signed letters of intent, COIs and other required documentation.
• Maintains the vendor M/WBE Certificates and verifies M/WBE Status.
• Assists with keeping records on contract requirements regarding purchasing, vendors and purchasing groups.
• Generates reports as needed
• Maintains up-to-date file system. Enters data into the purchasing system.
• Creates and facilitates procurement presentations and trainings on programs, policies, and compliance for staff and vendors.  Assist vendors with procurement regulations, processing, and payments.
• Updates CAMBA’s MWBE Vendor List/Preferred Vendor List
• Communicates and shares vendor information with CAMBA Staff
• Assists with purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Maintains professional relationships with vendors.
• Complies with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information.
• Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms.
• May track packages and follow up on back orders.
• May assist with following up on programs purchase request forms.
• May answers and screens incoming telephone calls as needed.
• Tasks may be modified, expanded, and/or assigned over time.

Minimum Education/Experience Required:

• Associate’s degree and two years’ experience.
• Experience using Microsoft Office applications (Word, Excel and Outlook).
• Strong typing skills necessary.
• Good written & verbal communication.
• Computer skills.
• Lift and move boxes.

Preferred Qualifications:

• Knowledge of non-profit purchasing processes.
• Knowledge of M/WBE city and/or state certified.

Compensation : $55,000- $60,000 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week) 
Benefits : CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

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