HR Generalist

Job Description

Job Description

Benefits include:

• Family medical, dental, long-term disability, 403(b) plan with 6% match, and more.
• Generous paid time off policy. (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual). Plus, 11 paid holidays annually.

Hours: Generally - Monday-Friday 8AM-5PM – schedule can be flexible with hybrid schedules available.

Position to be filled with either a recruiting or protected leave administration focus, dependent on applicant experience and preference.

Overview

The HR Generalist serves as a fundamental member of the Human Resources team, working under the supervision of the HR Director to coordinate and support HR processes across the organization. This role requires broad competence in all major human resource functions, with a primary focus determined by the department’s needs. Depending on the specific focus, the HR Generalist collaborates with payroll and management staff to ensure accurate communication of personnel transitions, benefit changes, and extended absences while maintaining compliance with the Fair Labor Standards Act (FLSA) as well as various State and Federal laws. Additionally, this position provides backup support to other HR team members as needed. This is an excellent opportunity for an HR professional who thrives in a dynamic environment while being committed to delivering high-quality support to both employees and leadership.

Responsibilities

Works with sensitive and confidential information, strictly adhering to confidentiality policies of the agency.

Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising HR leadership of updates or needed actions.

Supports audit and compliance activities, and adherence of applicable state and federal laws across HR programs.

Recommends process changes that can improve HR systems and processes for optimum efficiency and delivery of HR support to employees.

Assists HR leadership with compliance and reporting projects.

Responds to employment verification requests.

Maintains employee physical and electronic records and ensures compliance with HR policies and State and Federal regulations and record retention guidelines.

Recruiting and Onboarding

Coordinates and performs recruitment activities such as interviews, documentation review, and candidate outreach.

Implements recruiting strategies to deliver suitable job candidates for assigned positions; processes recruiting and selection documents; screens, tracks and forwards qualified applications.

Performs new employee orientations and facilitates the onboarding and I9 verification processes, and maintains employee personnel records.

Ensures all required documentation and verifications are complete prior to onboarding.

Creates and updates job descriptions.

Develops position announcements from job descriptions or summaries and coordinates recruitment efforts.

Coordinates the onboarding process for On-Call staffing with internal and external entities.

Develops pay analyses for offers of employment and assists the HR Director with ongoing review of the agency’s compensation plan.

Serves as Qualified Entity Designee (QED) for state-required Background Check procedures performing background checks and distributing Fitness Determinations.

Protected Leave Administration

Prepares protected leave paperwork, processes designations, tracks leave usage, and maintains physical and electronic records.

Communicates the need for return-to-work documentation, tracks receipt of documentation, and communicates restrictions and timelines as applicable.

Reconciles leave reports and disseminates applicable notices/information to employees and managers.

Provides communication and direction to payroll and management staff regarding employee protected leaves.

Works with outside agencies, such as state paid leave programs, workers’ compensation and disability benefit vendors to gather and report required information and documentation.

Reviews and tracks multi-state leave laws for agency employees outside of Oregon.

Processes and tracks Workers’ Compensation claims, and Long-Term Disability and Short-Term Disability claims.

Assists the HR leadership with tracking and processing ADA paperwork.

Qualifications

3 years HR experience, or possess an equivalent combination of education and experience. Experience in a healthcare setting a plus.

Understanding of HR principles and practices.

Strong computer skills, including MS Excel, MS Word and Outlook.

Effective time management and the ability to work a flexible schedule when required.

Demonstrate excellent customer relations skills, work well with diverse groups, comfortably manage changing priorities and regulatory requirements, adhere to timelines, and effectively manage fluctuating workflow demands.

Possess strong organizational and analytical skills, and have the ability to examine documents for accuracy and completeness. Ability to prepare records and reports in accordance with verbal or written instructions.

Demonstrated effective verbal and written communication skills, including ability to explain systems and procedures.

Must pass state-required background and DMV checks; Candidate must be able to work independently and flexibly, under general supervision.

Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.