Accounts Payable Associate

Job Description

Job Description

Accounts Payable

The Opportunity

We are seeking an experienced Accounts Payable professional to join our Finance team. This role is responsible for ensuring the accurate and timely processing of vendor invoices, payments, account reconciliations, and financial transactions while supporting month-end close activities and maintaining strong internal controls.

The ideal candidate has a solid accounting foundation, exceptional attention to detail, and the ability to work independently while partnering with Treasury, Finance, vendors, and internal stakeholders. In addition to daily transaction processing, this position contributes to process improvements, reporting, audit support, and special projects that enhance operational efficiency and financial accuracy.

 

What You'll Do

Accounts Payable Operations

• Review, verify, code, and process vendor invoices in accordance with company policies and approvals.
• Reconcile accounts, including GRIR balances, and investigate discrepancies.
• Process vendor payments through checks, ACH transfers, and wire payments while ensuring payment accuracy and timeliness.
• Maintain vendor records and support positive vendor relationships through prompt issue resolution.

Financial Reconciliations & Month-End Close

• Prepare and maintain ledger reconciliations to ensure the accuracy of accounts payable and related general ledger accounts.
• Reconcile credit card statements, consignment accounts, and other financial general ledger accounts as part of the monthly closing process.
• Prepare and post journal entries and resolve transaction exceptions.
• Assist with Income Statement reviews and month-end close activities.

Reporting & Analysis

• Generate reports related to payment activity, outstanding liabilities, aging balances, and other financial metrics.
• Analyze financial data and identify trends, issues, and opportunities for process improvements.

• Support Treasury with financial reviews, reporting requests, and special projects.

Compliance & Audit Support

• Maintain organized electronic accounting records and supporting documentation.
• Prepare and provide documentation for internal and external audits.
• Ensure compliance with accounting principles, company policies, and internal control requirements.

Process Improvement & Cross-Functional Support

• Identify inefficiencies in AP processes and recommend solutions that improve accuracy and efficiency.
• Collaborate with Sales, Merchants, Buyers, Contracts & Logistics, and other departments to resolve accounting issues.

Additional Accounting Responsibilities

• Assist with Accounts Receivable activities, account reconciliations, discrepancy resolution, and customer inquiries as needed.
• Support credit analysis, statement management, internal-use reviews, inventory audit activities, and tax-related transactions.
• Process expense forms, credit card payments, audits, and journal entries 

 

What You'll Need

Required Qualifications

• 3 -5 years of accounting, accounts payable, or related finance experience.
• Strong understanding of bookkeeping, accounting principles, and financial controls.
• Experience processing invoices, vendor payments, ledger reconciliations, and journal entries.
• Advanced attention to detail with strong organizational and time-management skills.
• Proficiency in Microsoft Excel and accounting systems.

• Strong analytical, problem-solving, and reporting capabilities.
• Excellent communication and customer service skills.
• Ability to work independently while managing multiple priorities and deadlines.

Preferred Qualifications

• Associate or bachelor's degree in accounting, Finance, or a related field.
• Experience with account reconciliations.
• Experience working with ERP systems and financial applications.

Systems & Tools

Experience with one or more of the following is preferred:

• ERP Systems SAP preferred
• Microsoft Excel
• ACH and Wire Payment Platforms

Working Environment & Schedule

• Primarily office-based setting with prolonged periods of computer use.
• Ability to sit or stand at a workstation for extended periods throughout the workday.
• Frequent interaction with internal departments, vendors, customers, Treasury, and Finance teams.
• Schedule: Monday through Friday during standard business hours.
• Occasional additional hours may be required to support month-end close, audits, or critical business needs
• Reports To: Accounting Support Team Lead 

For more information about us please visit: 

Rio Grande is a Metal Free environment within our operations areas. 

At Rio Grande, our employees are the heart of our more than 80-year legacy in Albuquerque, New Mexico. Our culture is guided by our 3R principles: Respect, Responsibility, and Results. We believe in a bias to action mindset that turns ideas into outcomes and in empowering employees to take initiative, grow through continuous learning, and making meaningful impacts every day. Recognized as a 2025 Platinum Award Family Friendly Business, we promote a work-life

balance, clear expectations, and a supportive environment, including quality benefits, robust wellness resources, and an onsite fitness facility. Through our employee recognition and community involvement, we celebrate individuality, foster belonging, and ensure every voice is valued. A career at Rio Grande offers more than a job. You’ll join a workplace where your contributions matter and your growth is supported. Your work will help shape the future of

the company and support our customers and industry.

Diversity, Equity, Inclusion and Belonging:

Guided by our core values, Rio Grande is committed to treating all people with dignity and respect. We are an equal-opportunity employer with a zero-tolerance policy for harassment or discrimination of any kind. As an advocate for equity and equality, we hire, train, and promote qualified people of all backgrounds. We consider employment candidates without regard to race, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other underrepresented class. We value our associates and have won the yearly Healthiest Places to Work and Family Friendly Business awards on multiple occasions.

The Reward:
Rio Grande provides a generous benefit package for full-time (30+ hours a week) associates that includes:

• Medical plan with low premium rates and no high deductible (includes dental and vision) and telemedicine
• 401(k) matching program
• Paid time-off benefits, plus an additional seven paid holidays
• Paid life insurance and optional additional life insurance
• Long-term and short-term disability
• Flexible spending account
• Pet insurance
• Tuition reimbursement