Recruiting Coordinator (Louisville)

Recruiting Coordinator

Location: Louisville, KY

Work Arrangement: Hybrid – Tuesday through Thursday in office; Monday and Friday remote

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Duration: 10-month contract

Pay: $18–$22/hour

Position Overview

We are seeking a detail-oriented Recruiting Coordinator to support recruiting activities and help create a positive experience for candidates and hiring teams. This position will work closely with Human Resources, Talent Acquisition, hiring leaders, and interviewers to coordinate recruiting activities and keep the hiring process organized and moving forward.

The ideal candidate is highly organized, communicates well, can manage multiple priorities, and is comfortable adjusting quickly in a fast-paced environment.

Key Responsibilities

• Schedule and coordinate interviews with candidates, hiring managers, and interview panels
• Communicate with candidates regarding interview schedules and next steps
• Coordinate new-hire activities, start dates, and related communications
• Track recruiting activities and requisition status through weekly reports
• Support pre-employment testing by scheduling appointments, confirming participation, and communicating results
• Assist with background checks and drug screening processes
• Maintain accurate recruiting records and documentation
• Work with internal stakeholders to ensure a smooth and timely hiring process
• Provide general administrative support for recruiting and HR activities as needed
• Handle confidential candidate and employee information appropriately

Qualifications

• 1+ year of experience in recruiting coordination, human resources, administrative support, or a related field
• Experience scheduling interviews or coordinating calendars is highly preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Ability to work effectively with employees, hiring managers, interviewers, and external candidates
• Comfortable handling confidential information
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to adapt quickly and work effectively in a changing environment

Preferred Qualifications

• Experience working with an Applicant Tracking System (ATS)
• Experience with Oracle HCM or another Human Capital Management System
• Previous recruiting or talent acquisition experience
• Bachelor's degree

Work Environment

This is a hybrid administrative/professional position based in Louisville, KY. The successful candidate will work in the office Tuesday through Thursday and remotely on Monday and Friday.