Finance Manager

The Finance Manager supports IPHI’s financial operations, project budget management, and grant fiscal administration across the organization. This role works closely with project managers, leadership, contract staff, and the outsourced accounting team to support budgeting, financial reporting, invoicing, compliance, and day-to-day financial coordination. The Finance Manager serves as a key liaison between program staff and finance operations, helping ensure financial processes, reporting, and grant administration activities are timely, accurate, and aligned with organizational policies and funder requirements. This position also supports the development of financial tools, reporting systems, and operational processes that strengthen communication, consistency, and collaboration across teams. This position is full-time, exempt, and reports to the Chief Finance Officer. IPHI’s standard work week is 37.5 hours. Compensation This position offers a salary range of $70,100 to $83,399 per year, depending on experience and qualifications. Benefits IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December. Location This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required. Starting Date Immediate

DUTIES AND RESPONSIBILITIES

General Financial Reporting and Analysis Support the development and maintenance of project-level financial trackers, reports, and dashboards Assist with budget-to-actual analysis and ongoing financial monitoring Support organizational budgeting and multi-year project planning efforts Assist with budgets for new proposals, renewals, and revised project scopes Monitor grant financial reporting requirements and deadlines Support management of staff FTE allocations across projects and departments Create and maintain projects, grants, and funder codes within financial systems Coordinate new project setup between contracts, program, and accounting teams Maintain organizational funding and project tracking matrices Maintain personnel data in Martus system Support funder requests for financial information and budget documentation Participate in monthly project finance meetings with project managers and finance staff Accounts Receivable and Billing Coordination Create and maintain customer records and funder contact information in financial systems Track billing requirements and supporting documentation for grants and contracts Support the preparation and submission of funder invoices and vouchers Coordinate billing documentation with program and accounting teams Monitor outstanding receivables and support collection follow-up activities Accounts Payable and Expense Management Create and maintain vendor records within BILL and accounting systems Coordinate invoice collection, coding, approvals, and payment processing Work with staff and vendors to resolve accounts payable issues Prepare and review weekly accounts payable reports and assist with issue resolution Support gift card tracking and reporting processes Support corporate credit card administration Cash Flow and Financial Operations Assist with the preparation of weekly cash flow projection reports Monitor expected cash receipts and reimbursement timing Coordinate with project managers regarding anticipated funding and spending activity Prepare cash advance requests for leadership review Policy, Compliance, and Audit Support Support annual review and maintenance of financial and procurement policies Maintain finance policy and procedure documentation Support organization-wide fiscal policy training efforts Coordinate audit preparation activities Support a culture of accountability, customer service, and continuous improvement Financial Systems Management and Process Improvement Maintain finance-related SharePoint systems and documentation Identify opportunities to improve financial processes, reporting tools, and operational efficiencies Assist with expense management systems and processes; identify areas for improved efficiency Support the CFO with financial systems, internal controls, reporting, and special projects Support administration of Sage Intacct and related financial systems Maintain budget planning tools, templates, and supporting documentation Coordinate troubleshooting of BILL and financial systems issues with the accounting team Assist with tracking gift card issuances Teamwork & Team Relationships Build collaborative working relationships across centers, contracts, leadership, and finance teams Participate in cross-functional discussions to support organizational and project goals Contribute to a collaborative, solutions-oriented, and service-focused team environment Other duties as assigned

QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, Business Administration, or related field required Minimum of two years of experience in nonprofit financial operations, grant management, budgeting, or related work required Experience working with grant-funded organizations and government funding preferred Strong Proficiency in Microsoft Excel required Experience with Sage Intacct and BILL preferred Strong organizational, analytical, and communication skills required Strong understanding of financial reporting, budgeting, and grant compliance processes Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail Ability to work independently and collaboratively across teams and departments

JOB REQUIREMENTS

The position is full-time, exempt, 37.5 FTE hours per week Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday Must be able to move about the office to access files and supplies This position may entail occasional work in the evenings or on weekends and requires occasional travel for one or more nights from time to time This position is located in Chicago and will require adherence to our hybrid schedule. #J-18808-Ljbffr Illinois Public Health Institute