Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a company in Racine, Wisconsin. This position is ideal for someone who is highly organized, accurate with financial data, and comfortable managing invoice workflows in a fast-paced environment. The successful candidate will help keep vendor payments current, maintain clean records, and contribute to an efficient accounting process.

Responsibilities:
• Review incoming invoices for accuracy, appropriate documentation, and proper general ledger coding before processing.
• Enter payable transactions into the accounting system in a timely manner while maintaining strong attention to detail.
• Coordinate scheduled payment cycles, including preparing and completing check runs according to company deadlines.
• Reconcile vendor statements and investigate discrepancies to ensure outstanding items are resolved promptly.
• Communicate with internal departments and external vendors to clarify invoice issues, approvals, and payment status.
• Maintain organized accounts payable records and supporting documentation for audit readiness and internal reference.
• Monitor open invoices and due dates to help prevent delays, duplicate payments, or missed obligations.• Previous experience supporting accounts payable functions in an accounting or finance environment.
• Working knowledge of invoice coding, invoice entry, and payment processing procedures.
• Ability to manage check runs accurately and follow established deadlines.
• Strong numerical accuracy and careful attention to detail when reviewing financial documents.
• Comfortable using accounting software and standard business applications such as spreadsheets and email.
• Effective written and verbal communication skills for working with vendors and internal teams.
• Ability to prioritize multiple tasks and stay organized in a deadline-driven setting.