Instructional Coordinator

Job Description

Job Description

JOB SUMMARY

Plans, coordinates, and implements assigned Career and Technical Education (CTE)/Native American Career and Technical Education Program (NACTEP), workforce/career pathway, and Adult & Higher Education programs. The position emphasizes CTE program coordination, community engagement, student intake, transition, retention, completion, academic and career advising, records and data management, partnership coordinator, culturally grounded instruction and program materials.

MAJOR TASKS AND RESPONSIBILITIES

1. Performs outreach to the Muckleshoot community via phone calls, email, social media, electronic, and in-person communication; recruits Tribal and community members for assigned CTE/NACTEP courses, workshops, information sessions, and educational pathways offered through MTC.
2. Works as a team player with all Muckleshoot Tribal College and Muckleshoot Scholarship staff employees, CTE staff, partner institutions, community leaders, students, parents, teachers, administrators, colleges, universities, and business leaders.
3. Provides customer service to students, staff, and community members by answering telephones, responding to inquiries, emailing, and actively providing information regarding CTE/NACTEP, workforce/career pathways, and other MTC educational programs.
4. Ability to work late nights and a flexible schedule with staggered lunches.
5. Answers telephones, actively work to get information to Muckleshoot Tribal members, respond to inquiries regarding MTC Trades and other educational programs.
6. Coordinates planning meetings with stakeholders: Muckleshoot Tribal College staff, and local partner institutions, employers, instructors, and other CTE/NACTEP partners; c in-person and electronic meetings, creates agendas and flyers for programming along with other program materials.
7. Leads and participates in assigned CTE coordination meetings, CTE Advisory Board meetings, NACTEP/CTE-related meetings, student success meetings, and other meetings needed to strengthen CTE programs and student services.
8. Plan and lead Information Sessions for students, orientations, college site visits, field experiences, and student or community learning activities that support program entry, transition, retention, and completion.
9. Develops, coordinates, facilities, and/or presents instructional workshops, certificate programs, College Success workshops, academic planning modules, career development activities, resume support, internships preparation, and related student success services.
10. Advises students regarding curriculum decisions, course scheduling, program selection or changes, transfer pathways, academic progress, career planning, college resources, and referrals to departments, schools, colleges, universities, or other organizations as appropriate.
11. Reviews and maintains student and program records, including enrollment records, recruitment efforts, registrar-related duties, quarterly enrollment, student grades or progress information where appropriate, progress reports, inventory, logs, and/or accounting files.
12. Supports assigned CTE program development by promoting and evaluating educational and career planning resources and by helping to incorporate American Indian/Indigenous Studies curriculum, Tribal history, cultural knowledge, and overall Indigenized CTE materials into classes, workshops, printed documents, social media, and related program activities.
13. Collaborates with partner institutions to provide services and instruction to students, ensure alignment between institutions and educational offerings, attend in-person meetings, and represent Muckleshoot Tribal College.
14. Inventories, orders, collects, and distributes supplies and/or equipment for assigned CTE programming and student support activities
15. Keyboards and/or word process all documents, create excel spreadsheets.
16. Schedules meetings and reserves conference rooms, schedules appointments and maintains calendars for supervisor and/or clients.
17. Attends in-person meetings at local partner institutions, represents the Muckleshoot Tribal College.
18. Leads instructional workshops on College Success.
19. Identifies priority and time-sensitive materials, demonstrates effective time management, prioritizes multiple work projects, completes directives as assigned, runs errands, and works on special projects as needed.
20. Because of the Tribe’s commitment to community service and the wellbeing of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities and may include driving.
21. This is an in-person position only.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Required:

• Bachelor's degree in education or closely related field; coursework or experience in college student personnel, counseling, social work, educational administration, academic advising for career and technical education, or a related discipline is preferred.
• Some experience in leading educational programs in Adult & Higher Education, including academic advising, instruction, student services, career planning, or CTE program coordination.
• Some assignments may require program specific certifications at a time set by the Tribe.

Preferred: Three years of academic advising, instruction, CTE, student services, workforce/career pathway, or higher education program coordination experience.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge: strong interpersonal skills, general office principles and practices, email etiquette, operation of standard office equipment that may include personal computer, copier, laser fiche, fax machines and multi-line telephone, software applications relative to the position assignment, basic mathematics; American Indian/Native American culture and history; current educational advising practices; academic programs, admissions, transfer, career planning, assessments, marketing, information technology, CTE policies and procedures, and methods of teaching and instruction for adult learners. 

Skilled in: keyboarding (speed required may vary according to position assignment), word processing (knowledge of software programs varies according to position assignment), oral and written communications, interpersonal and human relations, problem-solving, customer service 3⁄4 in person, telephone (discretion, patience, etiquette, professionalism), social media, email, electronic meetings, following oral and written instructions, prioritizing workload and adapting to changes in work load demand, providing limited training, maintaining confidentiality of sensitive matters, following through on assignments as directed, high initiative and accountability; making presentations, planning projects, maintaining accurate records, using Microsoft Office programs, and effectively interacting with Tribal educational systems.

Ability to: Maintain confidentially, maintain a positive attitude and work ethic, be a positive role model for students, communicate effectively, form culturally competent and supportive relationships, gather and interpret data, present findings and recommendations, use independent judgment, work independently, and cooperatively, and organize activities and groups of people.

PHYSICAL REQUIREMENTS

Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 30 lbs. Specific vision abilities include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.

The Muckleshoot Indian Tribe is a federally recognized Indian tribe whose membership is composed of descendants of the Duwamish and Upper Puyallup people who inhabited Central Puget Sound for thousands of years before non-Indian settlement. The Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established. Following the Reservation’s establishment in 1857, the Tribe and its members came to be known as Muckleshoot, rather than by the historic tribal names of their Duwamish and Upper Puyallup ancestors. Today, the United States recognizes the Muckleshoot Tribe as a tribal successor to the Duwamish and Upper Puyallup bands from which the Tribe’s membership descends.

Company Description

The Muckleshoot Indian Tribe is a federally recognized Indian tribe whose membership is composed of descendants of the Duwamish and Upper Puyallup people who inhabited Central Puget Sound for thousands of years before non-Indian settlement. The Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established. Following the Reservation’s establishment in 1857, the Tribe and its members came to be known as Muckleshoot, rather than by the historic tribal names of their Duwamish and Upper Puyallup ancestors. Today, the United States recognizes the Muckleshoot Tribe as a tribal successor to the Duwamish and Upper Puyallup bands from which the Tribe’s membership descends.