Payroll Coordinator

Job Description

Job Description

Payroll Coordinator

Position Summary:

Under the general direction of the Payroll Team Lead, the Payroll Coordinator is responsible for accurately processing payroll for CoreMedical Group clinicians and providing exceptional customer support.

In this position, in addition to reporting to the Payroll Team Lead, there is coordination with the payroll department and regularly collaborates with the Payroll Manager, Finance Team, Sales Team, and other operational departments to ensure timely and accurate payroll processing for healthcare professionals.

Purpose:  The purpose of your role as a Payroll Coordinator in healthcare staffing, is to ensure the accurate and compliant processing of payroll for healthcare professionals, enhance employee satisfaction, optimize operational efficiency, and contribute to the overall success and reputation of the organization. 

Supervisory Responsibilities: No

Duties:

• Process weekly timesheets and mileage reimbursement forms.
• Review and process payroll accurately and on time.
• Ensure proper processing of payroll deductions for taxes, benefits, and other contributions.
• Maintain accurate clinician information across all payroll-related systems.
• Process manual checks, perform calculations, and prepare paperwork for ACH transfers, wires, and GCC loads.
• Communicate with clinicians regarding timesheet requirements and other essential documentation.
• Respond to payroll inquiries promptly, resolving issues effectively and professionally.
• Ensure compliance with company policies, industry regulations, and applicable tax and deduction laws.
• Provide support with all aspects of the payroll department, as needed.
• Perform general administrative duties for the Finance Department.
• Responsible for the proper creation and documentation of task responsibilities, ensuring that all Standard Operating Procedures (SOPs) are consistently maintained, up-to-date, and accurate to support operational efficiency and compliance.
• Responsible for performing all duties in accordance with the department’s standard operating procedures (SOPs), whether formal or informal. This includes adhering to established processes, maintaining consistency in workflow execution, and ensuring compliance with operational guidelines.  Continue to stay informed of any updates or modifications to SOPs and apply them accordingly to maintain efficiency, accuracy, and alignment with departmental objectives.

• Undertake additional responsibilities and tasks as assigned, demonstrating flexibility and adaptability to contribute effectively to diverse work assignments and organizational needs.

Required Skills/Abilities/Competencies:

• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Word and Excel; internet research skills preferred.
• Strong customer service orientation and problem-solving skills.
• Ability to quickly learn and adapt to payroll systems and software.
• Highly organized, detail-oriented, and capable of meeting strict deadlines.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Self-motivated and capable of working both independently and collaboratively.
• Strong sense of urgency with a calm and professional demeanor.
• Accurate data entry and typing skills.
• Consistent attendance and punctuality.

Education & Experience:

• High school diploma or equivalent required.
• Previous administrative experience required; payroll experience preferred.
• Basic understanding of payroll concepts and terminology a plus.

Physical Requirements:

• Prolonged periods of sitting and/or standing.
• Daily use of computer systems and related technology.

Pay Range: $20-$21/hour.   Pay range dependent on experience.

Required Documentation: Confidentiality Agreement

Core is a company that values transparency, growth, and fun. We measure success with traditional sales metrics, as well as how you fit in with and elevate our company culture. You can find our Mission and Core Values here.

At Core You’ll Get:

• Day-1 Benefits: Take a peek at our comprehensive benefit program which includes health, vision, and even pet insurance options.
• An evolving work environment:  Remote and hybrid work schedules give you flexibility to work at home and in the office. In the office you'll have access to a fitness room, game room, and plenty of collaborative huddle spaces in a modern, bright work space.
• Recognition: Monthly rallies and company-sponsored outings to show our appreciation.
• An all-inclusive, all expenses paid vacation: Every employee has the chance to earn a spot on our annual Club CoreMed trip to an all-inclusive resort in the Caribbean.
• Health and wellness opportunities: Discounted gym memberships, on-site peer-chosen wellness programs, and healthy lifestyle reimbursements to name a few.
• An opportunity to give back: We participate in ongoing charity projects to support our local and global communities.
• Bragging rights: When you work at Core, you’re joining one of the Best Companies To Work For in NH 

Compensation: $20-$21/hour. Depending on previous experience.

CoreMedical Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability (physical/mental), genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.