Business Manager & Full Charge Bookkeeper

POSITION: Business Manager & Full Charge Bookkeeper

FLSA : Non-Exempt

SECRETARIAT: Cabinet Secretary for Temporalities

JOB TYPE: Full Time 

INTRODUCTION:

The Bishop of Manchester is the visible principle and foundation of unity in the particular diocese entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. 

Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description. All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire. 

This is a full-time position reporting to the Cabinet Secretary for Temporalities.  

POSITION OVERVIEW:  

The Business Manager & Full Charge Bookkeeper assists the Superintendent of Catholic Schools, building principals, and the Diocesan Director of Parish & School Financial Services in the day-to-day management of school finances, including full-charge bookkeeping services, and ensures timely and accurate financial reporting, implementation of internal financial controls, and administration of school finances, in compliance with Church law, civil law, and diocesan policies. This position requires developing proficiency using accounting software (ParishSoft), Student Management Platform (FACTS), and various Excel and other data recording and analytical programs. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Prepare payroll
2. Administer employee benefits plans at each location you support. This includes the notification of employees during the open enrollment process, reconciliation of monthly billing, and updating payroll deduction changes. 
3. Manage accounts payable assisted by office administrative assistants 
4. Implement student billing transactions 
5. Monitor past due accounts and update aging report 
6. Prepare Statement of Cash Flows & Projections 
7. Maintain all insurance records and rental contracts 
8. Reconcile general ledger 
9. Track capital equipment and depreciation 
10. Track loan payments and banking records 
11. Update Diocesan Reports 
12. Complete quarterly financial reports 
13. Prepare and implement the budget with the Principal and Finance Committee 
14. Communicate with Curriculum Facilitators regarding department purchasing 
15. Track fundraising revenue and record all money coming into the school from events, departments, clubs, etc. 
16. Support the annual audit or audit review interfacing with third party vendor with the support of the Director of Parish & School Financial Services 
17. Make adjusting entries based on auditors’ reports 
18. Acquire and process data for financial aid with the administrative assistant 
19. Monitor inventory of equipment received through the federal EANS grant 
20. Other duties as assigned 

ENVIRONMENT:  

1. Office or cubicle in clean, well-lit, and environmentally comfortable area 
2. Frequent hand manipulation in the use of office equipment, processing paperwork, etc.; minimal physical activity such as twisting, bending, kneeling required 
3. Other physical activity is generally limited to moving from one area to another

Requirements

  EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:  

1. Bachelor’s degree in business, finance, or accounting 
2. Commitment to the mission of Catholic schools 
3. Minimum of five years’ experience in business administration or accounting 
4. Proficiency with Microsoft Office: Word, Excel, etc, and accounting software programs 
5. Effective organization and time management skills 
6. Ability to maintain confidentiality with regard to personnel and family records 

This position requires the ability to:  

1. Occasionally required to lift, carry or move up to ten pounds 
2. Minimal requirement to reach at or above shoulder level; occasionally reaching below shoulder level required 
3. Hand manipulation – equipment and controls, frequent; grasping and handling, occasional 
4. Work a flexible schedule, which may include night and weekends 
5. Mobility includes regular sitting, some standing, and walking. 
6. Travel to multiple locations