Events Scheduling Coordinator

Events Scheduling Coordinator

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at For information about the university's focus on transformative education, they should consult our website at

Position Details

Job Title - EVENT COORDINATOR

Position Number - 8102119

Work Modality - Fully In-Person

Job Category - University Staff

Job Type - Full-Time

FLSA Status - Exempt

Campus - Rogers Park-Lake Shore Campus

Department Name - ALL CAMPUS SUPPORT

Location Code - CONFERENCE SERVICES (07040A)

Is this split and/or fully grant funded? - No

Duties and Responsibilities - Reports to the Assistant Manager. Develops strong internal and external customer relations through frequent communication, as well as professional, courteous and ethical interpersonal interactions. Assists faculty, staff, and student organizations with finding and booking meeting space on campus by processing reservations through the scheduling system, 25Live Pro. Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services, resulting in client satisfaction and increased revenues for sponsored events. Provides front-end event support, managing allocation of resources and coordination of logistics (ie., third-party vendors, campus partner involvement, etc). to ensure all details are disseminated swiftly and accurately to relevant departments. Prepares weekly, monthly, quarterly, and annual reports, as required. Balances operational and administrative needs with those of colleagues and clients. Helps to assign daily tasks and/or long term projects for student workers in the absence of the Campus Reservations Manager, or as needed. Answers phone calls and responds to emails in a timely and efficient manner. Follows departmental policies and procedures. Follows all safety policies. Performs other duties as required.

Minimum Education and/or Work Experience - High School Diploma or equivalent required. Bachelor's degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experience.

Qualifications - Bachelor's degree or equivalent combination of education and experience preferred. Minimum of three years event management/hospitality/scheduling experience, additional revenue management experience encouraged. Excellent communication skills, both written and verbal required. Must be able to work independently and as a part of a team and have the drive to succeed. Excellent decision-making ability and analytical skills. Strong organizational skills. Strong interpersonal and problem solving abilities. Highly responsible & reliable. Ability to focus attention on a variety of tasks. Ability to handle high pressure situations while simultaneously balancing upcoming deadlines with long-term project management in a timely and effective manner. Energetic, innovative, and self-motivated.

Computer Skills - Proficiency with MS Office Suite, Internet and email applications

Supervisory Responsibilities - No

Required operation of university owned vehicles - No

Does this position require direct animal or patient contact? - No

Physical Demands - Repetitive Motions

Working Conditions - None

Open Date - 03/23/2026

Position Maximum Salary or Hourly Rate - $43,700/ann

Position Minimum Salary or Hourly Rate - $42,000/ann

About Loyola University Chicago - Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutesincluding Business, Law, Medicine, Nursing, and Health SciencesLoyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago