Accounting & Administrative Coordinator

Job Description

Job Description

We are looking for an Accounting & Administrative Coordinator to support daily financial and office operations for a public utility team in Racine, Wisconsin. This Long-term Contract position is ideal for someone who brings strong accounting support experience, enjoys keeping records organized, and can manage a mix of clerical and administrative work in a fast-paced environment. The role will handle core tasks across payables, receivables, invoicing, and coordination activities while helping maintain smooth internal processes.

Responsibilities:
• Process accounts payable transactions accurately and on schedule, including reviewing invoices and preparing items for payment.
• Support accounts receivable activities by recording incoming payments, maintaining balances, and assisting with follow-up on outstanding items.
• Enter, monitor, and organize invoice records to ensure complete tracking and proper documentation.
• Reconcile procurement card activity and resolve discrepancies by comparing receipts, statements, and internal records.
• Maintain vendor information by updating profiles, verifying details, and ensuring records remain current.
• Coordinate meetings, events, or department activities by assisting with scheduling, logistics, and related administrative support.
• Organize digital and physical files to improve record accuracy, accessibility, and retention.
• Provide clerical and executive-level administrative assistance to support day-to-day department operations.
• Use financial or municipal software tools, including Munis when applicable, to complete accounting and administrative tasks efficiently.• At least 5 years of experience in accounting support, administrative coordination, or a closely related position.
• Hands-on experience with accounts payable, accounts receivable, invoice processing, and data entry.
• Proficiency with accounting platforms such as QuickBooks and the ability to learn new systems quickly.
• Strong attention to detail with the ability to manage records accurately and meet deadlines consistently.
• Ability to handle multiple responsibilities across clerical, financial, and coordination functions.
• Experience reconciling transactions and maintaining organized supporting documentation.
• Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions.