Development Assistant, Harvard College Fund

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard University Central Administration? Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals. Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front‑line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&D is comprised of the Faculty of Arts and Sciences (FAS) Development, Communications, Events & Donor Relations, University Development and Advancement Solutions, the Harvard Alumni Association (HAA), and AA&D Administration. Job Description Job Summary The Development Assistant is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non‑exempt position supports frontline gift officers to advance the philanthropic mission of the Faculty of Arts and Sciences. This is a great opportunity for someone who is interested in building their career within higher education and learning more about alumni affairs and development. Job‑Specific Responsibilities Provide support to all aspects of fundraisers’ prospect and volunteer management, including data gathering, input and maintenance, and drafting prospect/volunteer outreach, memos, correspondence, and reports. Develop and prepare necessary meeting and solicitation materials prior to prospect meetings and support post‑meeting action items. Achieve proficiency in the alumni/donor database to research prospects, organize data and produce reports. Enter data accurately and in a timely manner. Partner with gift officers to write high quality event briefings, event bios, and donor briefings. Maintain various reports to ensure accurate and current information on gift and donor totals, solicitation status, and prospects. Produce reports and lists using the Advance and Qlikview databases. Provide customer service to internal and external stakeholders upon request and as appropriate with guidance from manager. Cultivate favorable relationships and work closely throughout the year with colleagues across Alumni Affairs and Development and with alumni, current students, volunteers, and/or parents to help accomplish department and team goals. Support officers’ work with volunteer leaders on plans and activities to achieve committee goals and increase donor participation. Help organize conference calls, prepare reports and materials for staff and volunteers, and staff events (in person and virtual) as needed. May help facilitate communications to various FAS constituents from the officer and/or volunteer leaders to the broader community. Serve as a resource for policies, protocols and procedures and strategize ways for fundraising efforts to be more efficient and productive. Coordinate officers’ travel and expense reports; schedule meetings and maintain calendars; take and distribute meeting notes and perform other administrative responsibilities as needed. May be asked to provide additional support for the broader Harvard College Fund team and FAS Development during times of peak activity or staff transition. Work closely with other members of the HCF support team to advance the goals of the department. Participate in various team and staff meetings throughout the year and be an engaged member of the team. Provide other job‑related duties as required. Working Conditions Workplace role requirements outside of campus‑based engagements required by AA&D/team or unit, such as reunion activities, retreats, etc. You will be expected to work at certain events/campus activities, such as reunions each spring, and participate in department retreats that are taking place on campus in Cambridge, MA. We will do our best to give you up to two weeks notice of these situations. Qualifications Basic Qualifications 1–2 years of related experience (education may count toward experience). Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management, mail merges, and report generation. Strong knowledge of Microsoft Office software. Strong writing skills and attention to detail. Available to work additional evening hours if necessary. You will be expected to work certain events/campus activities, such as reunions each spring, and participate in department retreats that are taking place on campus in Cambridge, MA. Additional Qualifications and Skills College degree from an accredited institution strongly preferred. Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure, understand and follow policies and procedures, and accommodate change. Proven ability to work both independently and collaboratively. The position requires good judgment, rigorous attention to detail, and the ability to handle sensitive/confidential information with discretion. Must be highly organized, detail‑oriented, and able to work competently and efficiently in a multi‑task environment. Knowledge of English grammar, spelling, and punctuation. Requires the ability to accurately proofread and edit correspondence. Strong interpersonal skills that include excellent phone manner and personal presentation. Experience interacting with corporate executives and senior‑level staff preferred. Knowledge of fundraising in a non‑profit setting helpful. Additional Information Standard Hours/Schedule: 35 hours per week Orientation and Review Period: 3 months Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre‑Employment Screening: Identity Please include a cover letter with your application. Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Well‑being and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. #J-18808-Ljbffr Harvard Central Administration (CADM) Talent Acquisition