Accounting Administrative Assistant

Accounting Administrative Assistant

• September 29, 2026

We are seeking a dependable, organized, and detail-oriented Accounting & AdministrativeAssistant to support the daily accounting and administrative operations of the company.

This position will assist with Accounts Payable, Accounts Receivable, QuickBooks, financial recordkeeping, customer and vendor communication, and general office administration. The ideal candidate is professional, accurate, organized, able to manage multiple priorities, and comfortable working independently while maintaining confidentiality.

Essential Responsibilities

Accounting

• Prepare, enter, and distribute customer invoices and credit memos in QuickBooks.

• Record and apply customer payments, including checks, ACH, and credit cards.

• Monitor accounts receivable aging and follow up on past-due accounts.

• Communicate with customers regarding invoices, balances, and account questions.

• Research and resolve billing discrepancies and payment issues.

• Receive, review, enter, and code vendor invoices.

• Verify invoices and supporting documentation prior to payment.

• Prepare and process vendor payments by check, ACH, credit card, or other approved methods.

• Maintain accurate customer and vendor records.

• Monitor accounts payable aging and vendor statements.

• Review and categorize QuickBooks bank and credit card transactions.

• Assist with bank and credit card reconciliations and month-end accounting procedures.

• Maintain organized and accurate financial records and supporting documentation.

• Assist management with financial information and reports as needed.

Administrative & Office Support

• Provide administrative support to management and office staff.

• Answer incoming telephone calls and provide backup receptionist coverage.

• Greet and assist visitors in a professional manner.

• Maintain organized physical and electronic filing systems.

• Perform data entry, document preparation, scanning, copying, printing, and other clerical duties.

• Create and maintain spreadsheets, reports, and other office documents.

• Order office supplies and maintain office inventory.

• Assist with electronic document management and record retention.

• Coordinate with other departments to ensure established procedures are followed.

• Assist with special projects and other duties as assigned.

Qualifications & Requirements

Education & Experience

• High school diploma or GED required.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Minimum 2 years of QuickBooks experience preferred

• Minimum 2 years of experience in accounts payable, accounts receivable, bookkeeping, accounting, or office administration preferred.

• Customer service experience preferred.

• Equivalent combination of education, training, and relevant work experience may be considered.

Computer Skills

• QuickBooks

• Microsoft Office Suite, including Word, Excel, and Outlook

• Microsoft Excel, including spreadsheets, formulas, data organization, and basic reporting

• Adobe Acrobat

• Electronic document management and filing systems

• Standard office equipment, including computers, copiers, scanners, printers, calculators, and multi-line telephone systems

Knowledge & Skills

• Working knowledge of Accounts Payable and Accounts Receivable procedures.

• Basic understanding of bookkeeping and accounting principles.

• Strong organizational and time-management skills.

• Excellent attention to detail and accuracy.

• Strong analytical and problem-solving abilities.

• Excellent written and verbal communication skills.

• Professional customer service and telephone skills.

• Ability to prioritize and manage multiple tasks and deadlines.

• Ability to handle confidential financial and company information.

• Ability to work independently and effectively as part of a team.

• Ability to maintain positive working relationships with customers, vendors, coworkers, and management.

Physical & Work Requirements

• Ability to work at a computer for extended periods.

• Ability to sit, stand, walk, bend, and reach as needed to perform job duties.

• Ability to lift and carry typical office supplies and packages as needed.

Regular and reliable attendance is required.

Maybury Farms LLC is an Equal Opportunity Employer. We encourage all qualified individuals to apply.

Pay: $18.00–$23.00 per hour, based on experience and qualifications.

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