Executive Assistant

Job Description

Job Description

Join Our Team as an Executive Assistant at Community Broadband Networks!

Are you an organized, detail-oriented professional looking to make a meaningful impact in a dynamic environment? Community Broadband Networks, based in Geneva, NY, is seeking a skilled Executive Assistant to support our Executive COO and help ensure the smooth operation of our projects. If you thrive in a fast-paced setting and enjoy being the backbone of a successful team, we’d love to hear from you!

As an Executive Assistant, you’ll play a vital role in keeping our operations running smoothly. Here’s a snapshot of your key responsibilities:

• Provide day-to-day administrative support to ensure seamless project operations.
• Coordinate schedules, meetings, appointments, and project deadlines.
• Work closely with the Executive COO to streamline tasks and objectives.
• Prepare, organize, and maintain project files, reports, logs, and documentation.
• Track action items and follow up with internal teams, vendors, and clients.
• Support project managers with administrative and operational tasks.
• Manage correspondence, emails, phone calls, and meeting notes for the COO.
• Assist with data entry, spreadsheets, reporting, and status updates.
• Help coordinate permits, contracts, compliance documents, and project records.
• Process purchase orders, invoices, expense tracking, and other administrative paperwork.
• Coordinate logistics, materials, travel arrangements, and office support for the COO.
• Assist with onboarding vendors, subcontractors, or field personnel when required.
• Maintain accurate records and ensure documents are completed and submitted on time.
• Support cross-functional teams, including operations, HR, legal, finance, and project staff.
• Troubleshoot administrative issues and proactively identify solutions.
• Help improve processes, organize workflows, and support efficient project execution.

To excel in this role, you’ll need the following qualifications and skills:

• Experience: At least 1 year of experience in an administrative or executive assistant role.
• Organization: Strong organizational skills with the ability to manage multiple tasks and priorities.
• Communication: Excellent written and verbal communication skills.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in all tasks.
• Problem-Solving: A proactive mindset with the ability to troubleshoot and identify solutions.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Team Player: Ability to work collaboratively with cross-functional teams and build strong working relationships.

At Community Broadband Networks, we’re dedicated to delivering reliable and innovative broadband solutions to our community. Our team values collaboration, efficiency, and a commitment to excellence. You’ll be joining a supportive and forward-thinking workplace where your contributions will make a real difference.

If you’re ready to take on this exciting opportunity and grow your career with us, we’d love to hear from you! Submit your application today and let’s work together to keep our projects running smoothly and efficiently.

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