Office Coordinator, Enrollment Department

Job Description

Job Description

Description:

This role exists to support and advance the Mission of Magnificat High School.

Reports to: Director of Enrollment and Marketing

Classification: Variable | Non-Exempt | 1,380 Hours Annually

Schedule: 42 weeks per year, aligned with School Calendar

Position Summary: The Office Coordinator, Enrollment Department is responsible for coordinating and executing enrollment operations, communications, event planning, and administrative functions within the Enrollment Management Department. This individual embraces the school’s Mission, values, and history and effectively communicates them to prospective and current families, visitors, and community stakeholders while serving as an ambassador for Magnificat High School.

Mission:

• Acts in a manner consistent with the mission and teachings of the Catholic Church, the Mission and Heritage of the Sisters of the Humility of Mary, and the Mission, Values, and beliefs of Magnificat High School.
• Works to build a respectful, inclusive, and equitable, community with students, colleagues, parents, and others where all students feel respected, valued, and can thrive.
• Respects the racial, ethnic, religious, and socio-economic diversity of all students, faculty and staff.
• Utilizes a student-centered approach in collaboration with all community members to develop and support programming in alignment with the school’s Mission, Values, and goals.
• Employs a restorative approach in developing and maintaining relationships with students, families, and staff.

Major Responsibilities:

Event Coordination

• Manage end-to-end logistics for enrollment events, including planning, scheduling, catering, registration, and communication.
• Represent Magnificat High School to prospective families and visitors through personal interactions and outreach initiatives.
• Participate in all Enrollment Department events, including summer programs, visit day mornings, evening programs, and weekend events.
• Oversee facility use requests and event logistics associated with enrollment programs.

Operations & Administration

• Manage Enrollment office operations, including budgets, department calendars, supplies, and records management.
• Maintain and update enrollment management software and databases, ensuring data integrity and accurate reporting.
• Work closely with the Finance Department to monitor departmental spending and process invoices.
• Support the Director of Enrollment and Marketing and serve as administrative assistant to the Vice President of Enrollment and Marketing.
• Coordinate Freshman Scholarship interviews and serve as a resource for Family Foundation Scholars.

Communication & Strategy

• Coordinate, direct mail, email marketing, and enrollment communication campaigns.
• Develop, track, and analyze enrollment reports and key performance indicators to support strategic decision-making.
• Identify and implement process improvements that enhance operational efficiency and family engagement.
• Serve as the Enrollment liaison for feeder schools and manage donation requests.

Other Responsibilities

• Respond to communications from parents, students, administrators, colleagues, and external stakeholders
• Model lifelong learning through participation in professional development opportunities and the application of current best practices in enrollment management and marketing.
• Demonstrate cultural competency through ongoing growth in awareness of identity, culture, equity, and inclusion.
• Maintain professional standards of communication, appearance, confidentiality, and conduct.
• Support enrollment, retention, and community engagement initiatives through a proactive, solutions-oriented approach.

Position Qualifications

Education

Associates degree required. Bachelor’s degree preferred.

Skills, Qualities, and Competencies

• Strong written, verbal, presentation, and communication skills.
• Ability and commitment to work collaboratively as a member of the Magnificat community.
• Understanding of student learning and development, particularly among high school-aged students.
• Strong attention to detail and the ability to manage multiple priorities effectively.
• Proficiency with database management systems, Microsoft Office applications, and digital communication tools.
• Excellent interpersonal, organizational, and customer service skills.
• Ability to provide courteous, responsive, and solution-oriented service

Reviewed/Modified Date: July 1, 2026

Required Clearances for Employment

BCI/FBI fingerprinting check

Virtus Training

References Checked

Magnificat High School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by federal, state, or local laws.