EDI & Billing Coordinator

Job Description

Job Description

Position Summary

Encore Automotive is seeking a detail-oriented and positive EDI & Billing Coordinator to support our growing operations team. This role is responsible for processing invoices, Advance Ship Notices (ASNs), Inventory Advice documents, and Order Acknowledgements to major retail customers.

This position plays a critical role in ensuring accurate billing, strong retailer relationships, and compliance with customer EDI requirements. Accuracy, organization, and a proactive mindset are essential.

Key Responsibilities

• Generate and send customer invoices in a timely and accurate manner
• Process and transmit:
• • Advance Ship Notices (ASNs)
  • Inventory Advice documents
  • Order Acknowledgements
• Monitor EDI transmissions and resolve errors promptly
• Ensure compliance with customer routing, labeling, and documentation requirements
• Assist with reconciliation of customer deductions related to EDI or billing issues
• Coordinate with warehouse and sales teams to ensure shipment accuracy
• Periodically review and verify inventory levels for accuracy
• Support internal reporting and documentation processes
• Maintain organized records of transactions and communications

Qualifications

• 1–3 years of experience in billing, accounting, logistics, or EDI-related roles preferred
• Experience with QuickBooks (Desktop or Enterprise preferred)
• Working knowledge of EDI platforms (SPS Commerce or similar) a strong plus
• Familiarity with retail compliance requirements is a plus
• Strong attention to detail and organizational skills
• Proficient in Microsoft Excel
• Ability to manage multiple deadlines

Encore Automotive partners with the world’s leading automakers to deliver Genuine OE parts to major national retailers. We are a growing company where each team member plays a meaningful role in our success. This is an opportunity to grow within a fast-paced and expanding automotive aftermarket business.

Company Description

Encore Automotive partners with the world’s leading automakers to deliver Genuine OE parts to major national retailers. We are a growing company where each team member plays a meaningful role in our success. This is an opportunity to grow within a fast-paced and expanding automotive aftermarket business.